Job Details

We are looking for a Legal PA who can demonstrate secretarial and administrative competencies to provide full secretarial and administrative support services for the Legal Support Manager and Support team.

The responsibilities for this role include but are not limited to:

Supporting client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events

Preparing client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner

Managing the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required and undertake limited typing i.e. urgent short documents (digital and non digital dictation)

To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation

To undertake general filing administration, liaising with the Filing Administrator as appropriate

To pro-actively manage diaries, arrange meetings

To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence

To make travel arrangements (visas, flights, hotels, dinners)

To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients

To ensure that there is comprehensive telephone cover across the department

To provide personal support, subject to PA's discretion

To maintain CRM and maintain fee earner contact lists

To support Marketing and BD administration and assisting with timesheets and the billing processes

To co-ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team

To support less experienced members of the team e.g. mentoring or buddying