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Terms and Conditions - Legal Secretary Jobs Board

1.             Introduction

1.1          These terms and conditions govern your use of our website.

1.2          By using our website, whether by submitting any material, by using any of our website services or in any other way, you will be deemed to have accepted these terms and conditions in full; accordingly, if you disagree with these terms and conditions or any part of them, you must not use our website.

1.3          Our website uses cookies; by using our website or otherwise agreeing to these terms and conditions, you consent to our use of cookies.

2.             Copyright notice

2.1          Copyright © 2015 The Institute of Legal Secretaries and PAs.

2.2          Subject to the express provisions of these terms and conditions:

(a)           we, together with our licensors, own and control all the copyright and other intellectual property rights in our website and the material on our website; and

(b)           all the copyright and other intellectual property rights on our website and the material on our website are reserved.

3.             Licence to use website

3.1          You may:

(a)           view pages from our website in a web browser;

(b)           download pages from our website for caching in a web browser;

(c)           print pages from our website; and

(e)           use our website by means of a web browser,

                subject to the other provisions of these terms and conditions.

3.2          Except as expressly permitted by Section 3.1 or the other provisions of these terms and conditions, you must not download any material from our website or save any such material to your computer.

3.3          You may use our website only for your own personal and business purposes, and you must not use our website for any other purposes.

3.4          Except as expressly permitted by these terms and conditions, you must not edit or otherwise modify any material on our website.

3.5          Unless you own or control the relevant rights in the material, you must not:

(a)           republish material from our website (including republication on another website);

(b)           sell, rent or sub-license material from our website;

(c)           show any material from our website in public;

(d)           exploit material from our website for a commercial purpose; or

(e)           redistribute material from our website.

3.6          Notwithstanding Section 3.5, you may redistribute our newsletter in print and electronic form to any person.

3.7          We reserve the right to restrict access to areas of our website, or indeed to our whole website, at our discretion; you must not circumvent or bypass, or attempt to circumvent or bypass, any access restriction measures on our website.

4.             Acceptable use

4.1          You must not:

(a)           use our website in any way or take any action that causes, or may cause, damage to the website or impairment of the performance, availability or accessibility of the website;

(b)           use our website in any way that is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity;

(c)           use our website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software;

(d)           conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to our website without our express written consent; or

 (e)          use data collected from our website for any direct marketing activity (including without limitation email marketing, SMS marketing, telemarketing and direct mailing).

4.2          You must ensure that all the information you supply to us through our website, or in relation to our website, is true, accurate, current, complete and non-misleading.

5.             Use on behalf of an organisation

5.1          If you use our website or expressly agree to these terms and conditions in the course of a business or other organisational project, then by so doing you bind both:

(a)           yourself; and

(b)           the person, company or other legal entity that operates that business or organisational project,

                to these terms and conditions, and in these circumstances, references to ‘you’ in these terms and conditions are to both the individual user and the relevant person, company or legal entity (unless the context requires otherwise).

6.             Recruiter registration and accounts

6.1          This Section applies to you if you are a recruiter.

6.2          To be eligible for a business account on our website under this Section, you must be a business and:

(a)           if you are a sole trader, you must be at least 18 years of age and a resident in England and Wales;

(b)           if you are a partnership, you must be established under the laws of England and Wales; and

(c)           if you are a limited company or other limited liability entity, you must be incorporated in England and Wales.

6.3          You may register an account on our website by entering the applicable information required on the ‘Register as a Recruiter’ page.

6.4          You must pay the fees specified on our website in relation to job posts, in accordance with Section 10.

6.5          Registration for an account will enable recruiters to:

(a)           create a business profile where their information will be shown together with their logo;

(b)           post Legal Secretary jobs;

(c)           have access to our database of jobseekers, once posting a job;

(d)          browse CVs of candidates available for work, once posting a job;

(e)           manage and view applications for their vacancies; and

(f)            have their vacancies shared on ILSPA's Facebook, Twitter and ILSPA’s Legal Secretary Journal

6.6          For the avoidance of doubt, any advertisements you upload or supply to us shall constitute ‘your content’ for the purposes of Section 11 and Section 12.

6.7          You acknowledge that we merely provide a facility to enable jobseekers and recruiters to get in touch and that we do not vet or monitor the registered jobseekers who use our website, and you agree that you will not hold us liable, or seek to hold us liable, in relation to any loss, damage or expense that you suffer arising out of the actions or omissions of a jobseeker.

6.8          Recruiters undertake to ensure that all job advertisements or information they submit to the website for publication are true, accurate, current, complete and non-misleading advertisements or information for bona fide jobs.

6.9          Recruiters must treat the information in our database of jobseekers as confidential, and they must use the database and information only for the purpose of seeking candidates to fill bona fide jobs. In addition, recruiters must not copy any information from the database, record or retain any information from the database, or disclose to any third party any information from the database, except as strictly necessary for that purpose.

6.10        We warrant to recruiters that we will perform the paid-for recruiter services with reasonable care and skill.

6.11        We do not warrant that recruiters will receive any applications in relation to job advertisements, nor do we warrant that our database will hold information regarding jobseekers who are suitably qualified for the positions that recruiters require to be filled.

7.             Jobseeker registration and accounts

7.1          This Section applies to you if you are a jobseeker.

7.2          To be eligible for an individual account on our website under this Section, you must be looking for employment or a change in employment.

7.3          You may register for an account with our website by entering the applicable information required on the ‘Register as a Candidate’ page.

7.4          Registration for an account will enable jobseekers to:

(a)           browse the latest Legal Secretary vacancies;

(b)           search for specific Legal Secretary jobs;

(c)           create or upload their CV to show their availability for work;

(d)           be contacted directly by employers; and

(e)           view their applications and saved jobs.

7.5          You acknowledge that we merely provide a facility to enable jobseekers and recruiters to get in touch and that we do not vet or monitor the recruiters who advertise on our website, and you agree that you will not hold us liable, or seek to hold us liable, in relation to any loss, damage or expense that you suffer arising out of the actions or omissions of a recruiter.

7.6          You must ensure that all the information you provide to us and to any registered recruiter via or in relation to our website is true, accurate, current, complete and non-misleading, and you must keep such information up to date.

7.7          For the avoidance of doubt, any CV you upload or supply to us shall constitute ‘your content’ for the purposes of Section 11 and Section 12.

8.             User IDs and passwords

8.1          If you register for an account with our website, you will be asked to choose a username and a password.

8.2          Your username must not be liable to mislead and must comply with the content rules set out in Section 11; you must not use your account or username for or in connection with the impersonation of any person.

8.3          You must keep your password confidential.

8.4          You must notify us in writing immediately if you become aware of any disclosure of your password.

8.5          You are responsible for any activity on our website arising out of any failure to keep your password confidential, and you may be held liable for any losses arising out of such a failure.

9.             Cancellation and suspension of account

9.1          We may:

(a)           suspend your account;

(b)           cancel your account; and/or

(c)           edit your account details, 

at any time at our sole discretion without notice or explanation, providing that if we cancel any services you have paid for and you have not breached these terms and conditions, we will refund to you a pro rata amount of your payment, such amount to be calculated by us using any reasonable methodology.

9.2          You may cancel your account on our website at any time, but you will not be entitled to any refund if you do so.

10.          Fees

10.1        The fees in respect of our website services will be as set out by the Institute.

10.2        All amounts stated on our website are exclusive of VAT.

10.3        You must pay to us the fees in respect of our website services in advance, in accordance with any instructions on our website.

10.4        We may vary fees from time to time, but this will not affect fees for services that have been previously paid.

10.5        If you dispute any payment made to us, you must contact us immediately and provide full details of your claim.

10.6        If you make an unjustified credit card, debit card or other charge-back, then you will be liable to pay us, within 7 days following the date of our written request:

(a)           an amount equal to the amount of the charge-back;

(b)           all third-party expenses incurred by us in relation to the charge-back (including charges made by our or your bank, payment processor or card issuer);

(c)           an administration fee of GBP 25.00 including VAT; and

(d)           all our reasonable costs, losses and expenses incurred in recovering the amounts referred to in this Section (including without limitation legal fees and debt collection fees),

 and for the avoidance of doubt, if you fail to recognise or fail to remember the source of an entry on your card statement or other financial statement, and you make a charge-back as a result, this will constitute an unjustified charge-back for the purposes of this Section.

10.7        If you owe us any amount under or relating to these terms and conditions, we may suspend or withdraw the provision of services to you.

10.8        We may at any time set off any amount that you owe to us against any amount that we owe to you, by sending you written notice of the set-off.

11.          Your content: licence

11.1        In these terms and conditions, ‘your content’ means all works and materials (including without limitation text, graphics, images, audio material, video material, audio-visual material, scripts, software and files) that you submit to us or our website for storage or publication on, processing by or transmission via our website.

11.2        You grant to us an irrevocable, non-exclusive, royalty-free licence to reproduce, store and publish your content on and in relation to this website and any successor website.

11.3        You grant to us the right to sub-license the rights licensed under Section 11.2.

11.4        Without prejudice to our other rights under these terms and conditions, if you breach any provision of these terms and conditions in any way, or if we reasonably suspect that you have breached these terms and conditions in any way, we may delete, unpublish or edit any or all of your content.

12.          Your content: rules

12.1        You warrant and represent that your content will comply with these terms and conditions.

12.2        Your content must not be illegal or unlawful, must not infringe any person's legal rights and must not be capable of giving rise to legal action against any person (in each case in any jurisdiction and under any applicable law).

12.3        Your content, and the use of your content by us in accordance with these terms and conditions, must not:

(a)           be libellous or maliciously false;

(b)           be obscene or indecent;

(c)           infringe any copyright, moral right, database right, trademark right, design right, right in passing off or other intellectual property right;

(d)           infringe any right of confidence, right of privacy or right under data protection legislation;

(e)           constitute negligent advice or contain any negligent statement;

(f)            be in contempt of any court, or in breach of any court order;

(g)           be in breach of racial or religious hatred or discrimination legislation;

(h)           be in breach of official secrets legislation;

(i)            be in breach of any contractual obligation owed to any person;

(j)            be untrue, false, inaccurate or misleading;

(k)           constitute spam;

(l)            be offensive, deceptive, fraudulent, threatening, abusive, harassing, anti-social, menacing, hateful, discriminatory or inflammatory; or

(m)          cause annoyance, inconvenience or needless anxiety to any person.

12.4        Your content must be appropriate, civil and tasteful, and in accordance with generally accepted standards of etiquette and behaviour on the internet.

12.5        You must not submit to our website any material that is or has ever been the subject of any threatened or actual legal proceedings or other similar complaint.

13.          Report abuse

13.1        If you learn of any unlawful material or activity on our website, or of any material or activity that breaches these terms and conditions, please let us know.

14.          Limited warranties

14.1        We do not warrant or represent:

(a)           that the information published on our website is complete or accurate;

(b)           that the material on the website is up to date; or

(c)           that the website or any service on the website will remain available.

14.2        We reserve the right to discontinue or alter any or all of our website services, and to stop publishing our website, at any time at our sole discretion without notice or explanation; and save to the extent that these terms and conditions expressly provide otherwise, you will not be entitled to any compensation or other payment upon the discontinuance or alteration of any website services, or if we stop publishing the website.

14.3        To the maximum extent permitted by applicable law and subject to Section 15.1, we exclude all representations and warranties relating to the subject matter of these terms and conditions, our website and the use of our website.

15.          Limitations, exclusions of liability and indemnity

15.1        Neither the Institute nor any of its officers or employees accept any loss of any nature whatsoever and to whomsoever that is caused by or arises from your use of the website and/or any such liability whether it be in contract, tort or otherwise, and all representations, warranties and conditions relating to the website and your use of it are hereby excluded.

15.2        You hereby indemnify us, and undertake to keep us indemnified, against any and all losses, damages, costs, liabilities and expenses (including without limitation legal expenses and any amounts paid by us to a third party in settlement of a claim or dispute) incurred or suffered by us and arising directly or indirectly out of:

(a)           any breach by you of any provision of these terms and conditions; or

(b)           your use of our website.

15.3        We must be informed by you immediately if anyone makes a claim or threatens to make a claim against you in relation to your use or misuse of the website.

16.          Breaches of these terms and conditions

16.1        Without prejudice to our other rights under these terms and conditions, if you breach these terms and conditions in any way, or if we reasonably suspect that you have breached these terms and conditions in any way, we may:

(a)           temporarily suspend your access to our website;

(b)           permanently prohibit you from accessing our website;

(c)           block computers using your IP address from accessing our website;

(d)           contact any or all of your internet service providers and request that they block your access to our website;

(e)           commence legal action against you, whether for breach of contract or otherwise; and/or

(f)            suspend or delete your account on our website.

16.2        If we suspend, prohibit or block your access to our website or a part of our website, you must not take any action to circumvent such suspension, prohibition or blocking (including without limitation creating and/or using a different account).

17.          Third-party websites

17.1        Our website may include hyperlinks to other websites owned and operated by third parties; such hyperlinks are not recommendations.

17.2        We have no control over third-party websites and their contents, and subject to Section 15.1 we accept no responsibility for them or for any loss or damage that may arise from your use of them.

18.          Trademarks

18.1        Our logos and our other registered and unregistered trademarks are trademarks belonging to us; we give no permission for the use of these trademarks, and such use may constitute an infringement of our rights.

18.2        The third-party registered and unregistered trademarks or service marks on our website are the property of their respective owners, and unless stated otherwise in these terms and conditions, we do not endorse and are not affiliated with any of the holders of any such rights, and as such we cannot grant any licence to exercise such rights.

19.          Variation

19.1        We may revise these terms and conditions from time to time.

19.2        The revised terms and conditions will apply to the use of our website from the date of their publication on the website, and you hereby waive any right you may otherwise have to be notified of, or to consent to, revisions of the terms and conditions.

20.          Assignment

20.1        You hereby agree that we may assign, transfer, sub-contract or otherwise deal with our rights and/or obligations under these terms and conditions.

20.2        You may not without our prior written consent assign, transfer, sub-contract or otherwise deal with any of your rights and/or obligations under these terms and conditions.

21.          Severability

21.1        If a provision of these terms and conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect.

21.2        If any unlawful and/or unenforceable provision of these terms and conditions would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

22.          Third-party rights

22.1        These terms and conditions are for our benefit and your benefit, and they are not intended to benefit or be enforceable by any third party.

22.2        The exercise of the parties’ rights under these terms and conditions is not subject to the consent of any third party.

23.          Entire agreement

23.1        Subject to Section 15.1, these terms and conditions, together with our privacy and cookies policy (if any), constitute the entire agreement between you and us in relation to your use of our website and supersede all previous agreements between you and us in relation to your use of our website.

24.          Law and jurisdiction

24.1        These terms and conditions shall be governed by and construed in accordance with English law.

25.          Our details

25.1        This website is owned and operated by The Institute of Legal Secretaries and PAs, the professional trading name of ILS (Management) Ltd., registered in England and Wales under registration number 5295024, and our registered office is at Blacklers, Park Road, Dartington Hall, Totnes, Devon, TQ9 6EQ, which is also our principal place of business.

25.2        You can contact us by writing to the business address given above, by using our website contact form, by email to info@institutelegalsecretaries.com or by telephone on 0207 1009210.

25.3        The Institute is not an employment agency under the provisions of the Employment Agencies Act 1973 and the Conduct of Employment Agencies and Employment Businesses Regulations 2003.