Job Details

Legal Team Secretary - Disputes

Owen Reed are recruiting for a Legal Secretary to join the Disputes Team at a London Law Firm.  The Legal Secretary will report to the Departmental Secretarial Manager.  We are looking for an extremely organised and proactive team secretary to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. The Legal Secretary will be experienced in their specialist area but will be expected to be flexible to cover the broader remit of the Department. The Legal Secretary must be highly motivated, display outstanding attention to detail and have the ability to multitask with ease.  It is essential that they are a strong team player with a positive, up-beat approach.

 
Responsibilities of the Legal Secretary
Organisational Support
Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
Processes relevant applications, forms or searches, with minimal supervision
Has an excellent knowledge of all systems/processes used within the Department
Is professional and maintains effective communications with clients and Fee Earners
Maintains up-to-date knowledge and understanding of Fee Earners' matters to enable a proactive support service
Researches new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required
Arranges travel and any other activities on behalf of others, where appropriate

Client Relationship and Business Development
Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
Acts as a first point of contact for Fee Earners
Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction, and sets up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required
Recognises, respects and honours client confidentiality at all times
Organises business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with the Marketing team

Document Production
Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
Makes effective use of the Document Management System
Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate
Proactively uses initiative to compose and send on behalf of Fee Earners, correspondence requiring focused concentration and attention to detail

Person Specification
Has excellent timekeeping and prioritises work effectively
Is flexible, reliable, co-operative and has a professional approach to work
Works as a positive, friendly and helpful team player
Communicates in a positive and constructive manner
Interacts in good faith and demonstrates effective listening