Job Details

Junior Legal PA

Owen Reed are recruiting for a Junior Legal PA role to join a international London law firm.  This will involve working within the Housing & Regeneration team.
  
Responsibilities of the Junior Legal PA
Administrative
•Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
•Book internal/external meetings
•Travel arrangements
•Arranging photocopying, printing, scanning, sending out letters etc.
•Arranging for files to be opened and closed, supervise general filing requirements and record keeping
•Use effective systems to ensure that both short and long term tasks are completed within required timescales
•Support fee earners in marketing activities including involvement in preparation of pitches and presentations  

Communication
•Take internal and external telephone queries
•Monitor post/emails and deal with as appropriate
•Ensure all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
•Arrange absence cover where necessary and communicate this to the relevant fee earners  

Client relationship management
•Become an active part in the care of clients and be wholly familiar with contacts/clients
•Enter, maintain and update client details and relevant information on the firm's contacts system
•Deal with basic client queries and general administration
•Arrange client meetings
•Document production
• Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant  fee earner, making amendments when appropriate.
•Type urgent/short/confidential correspondence and emails
•Produce and maintain Excel spreadsheets as required    

Specification
•Accurate typing of at least 60 wpm
•Advanced knowledge of Microsoft Word, Excel, PowerPoint
•Excellent telephone manner
•Excellent communication, organisational and team skills
•Excellent attention to detail
•Flexible and dependable, able to take the initiative
•Able to remain calm under pressure and work to tight deadlines
•Conscientious, approachable and enthusiastic
•Able to quickly build confidence, respect and trust with others