Job Details

An opportunity has arisen to gain excellent receptionist and legal secretary experience in Alen-Buckley LLP Solicitors, a modern and well-connected law firm in Wandsworth, with a supportive environment that promotes professional development.

Receptionist Role

• Ensuring the reception area and meeting room is kept presentable at all times
• Greeting clients and other visitors
• Answering the telephone in a polite manner, redirecting and taking action as appropriate
• Monitoring the general email inbox, forwarding and taking action as appropriate
• Responsible for incoming and outgoing post
• Diary management of the main calendar and meeting room calendar
• Ordering stationary and kitchen supplies
• Assisting the office manager with general tasks

Secretarial Role

• Acting as a float-secretary, proactivelysupporting the conveyancing, litigation and private client departments’ secretaries and providing cover when they are off
• Assisting the senior partner’s secretary with her workload

Secretarial work will consist of:-

• Filing and e-filing of emails
• Audio dictation and copy typing of correspondence and other documents
• General administrative tasks such as copying, scanning and filing
• Speaking to clients and other parties on behalf of solicitors
• File opening procedures
• Billing and creating other financial statements
• Engrossing deeds and other legal documents
• File closure and storage procedures

Requirements

• Proactive and helpful nature
• Adaptable
• Ability to learn different procedures quickly and efficiently
• Ability to simultaneously juggle different projects and work

We are an equal opportunities employer and welcome applicants from all backgrounds.