The Institute of Legal Secretaries and PAs
Supporting the profession since 1990
Job Details
Crone Corkill
Location: London
Contract: 12-month Fixed-Term Contract
Start Date: 4 January 2027
Salary: £28,000 – £32,000 depending on experience
Hours: Full-time, 9:30am – 5:30pm
Working Pattern: Hybrid – 50% office / 50% home working
The Opportunity
A leading law firm is seeking an experienced and highly organised Legal Secretary to join its London office on a 12-month fixed-term maternity cover contract.
This is a confidential opportunity to join a busy and collaborative team, providing high-quality legal secretarial and administrative support to 4 Partners and 5 Associates, working closely alongside another Department EA. The successful candidate will be an integral part of the team, providing proactive support and acting as a professional and personable point of contact for colleagues and clients.
The role will involve providing a broad range of legal secretarial and administrative support, including:
- Providing day-to-day legal secretarial and administrative support to Partners and Associates.
- Assisting with general legal administration, including file opening, billing, file closing and related processes.
- Formatting and preparing legal documents in line with the firm's required standards and style.
- Managing multiple requests and competing priorities, ensuring colleagues are kept informed of progress and timescales.
- Providing a high level of client service and acting as a professional point of contact for external parties.
- Managing and coordinating diaries and Outlook calendars.
- Organising internal and external meetings, including room bookings, refreshments and IT requirements.
- Supporting the organisation and set-up of larger meetings and team events when required.
- Arranging UK and international travel.
- Managing telephone calls, voicemail, emails and out-of-office messages on behalf of team members when they are unavailable.
- Coordinating conference calls and virtual meetings via Teams, Zoom and other platforms.
- Distributing documentation electronically and in hard copy.
- Maintaining accurate and well-organised electronic and physical filing in accordance with firm procedures.
- Coordinating larger copying and printing requirements with the Office Services team and ensuring deadlines are met.
- Liaising with IT and relevant technology support teams to resolve queries and assist with the implementation of system or process changes.
- Supporting training, system updates and other business processes where required.
- Providing support to the Department EA on projects and initiatives.
- Working collaboratively with colleagues across the firm to ensure a seamless and professional service.
- Highly organised with excellent attention to detail.
- Proactive and able to anticipate requirements and identify potential issues.
- Comfortable managing multiple priorities and working to deadlines.
- Professional, approachable and confident when dealing with clients and senior stakeholders.
- An excellent written and verbal communicator.
- A strong team player who is equally comfortable working independently.
- Confident using Microsoft Office, particularly Outlook and Word, as well as Teams and other relevant systems.
- Adaptable and able to work effectively in a busy professional environment.
- Discreet and mindful of the confidential nature of working within a legal environment.
The Team
You will be joining an established team and will work closely with 4 Partners, 5 Associates and another Department EA, providing coordinated and responsive support across the group.
The role offers a genuinely varied workload, combining traditional legal secretarial responsibilities with diary management, client liaison, meeting coordination, travel and wider business support.
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