Job Details

Legal Secretary (Part-time)

An elite leading global Law Firm with stunning city offices is seeking to hire a Part-time Legal Secretary to join their Tax team in London.  The successful candidate will be responsible for performing a variety of secretarial and administrative duties for a Partner and Attorney’s.

• Competitive Salary plus excellent benefits inc. on-site meals and coffee shop daily!
• Working hours (Monday – Wednesday) 9.30am – 5.30pm
• Stunning offices & excellent location

Legal Secretary (Part-time) Key Responsibilities:

• Utilises the Firm’s computer systems and software applications.
• Follows the Firm’s document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
• Transcribes from handwritten materials and (if applicable) dictation.
• Establishes and maintains calendar and deadline reminder systems.
• Organises and prioritises telephone calls, mail, documents and projects.
• Deal with incoming/outgoing mail as appropriate.
• Schedules and organises activities such as meetings, conferences, departmental activities.
• Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment.
• Maintains e-filing and management of inboxes, and records management systems.
• Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
• Updates client contacts regularly using Client Relationship Management system (CRM).
• Ensures that attorneys weekly timesheets entries are dealt with in a timely manner.
• Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.

Legal Secretary (Part-time) Key Skills and Requirements:

• Proven legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
• Excellent English language and grammar skills.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organise and prioritise numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.