Job Details

Owen Reed is looking for a Legal PA for a top law firm in London.

This is an exciting opportunity to join the IP and Commercial team, providing high-level organisational and administrative support to Fee Earners. The successful candidate will play a key role in ensuring the smooth running of the department while delivering exceptional client service.

Reporting to the Departmental Support Manager, this position would suit an experienced legal secretary or practice assistant with strong organisational skills and a proactive approach.

The Role As Legal PA, you will provide comprehensive support across organisational, document production, client care, financial administration and file management tasks.

Key Responsibilities Organisational Support

Provide proactive and effective diary management, anticipating workload pressures and planning ahead

Process applications, forms and searches accurately with minimal supervision

Maintain strong knowledge of departmental systems and processes

Client Relationship & Business Development

Deliver a professional and responsive service to internal and external clients

Act as a first point of contact for Fee Earners

Support marketing communications and record business development meetings in the CRM system

Maintain strict client confidentiality at all times

Document Production

Produce high-quality documents in line with house style, ensuring speed and accuracy

Use the Document Management System effectively

Generate documents from firm templates using CRM contact data where appropriate

Proofread documentation carefully, checking spelling, grammar and clarity

IT & Systems

Maintain high proficiency across Microsoft Office (Word, Excel, PowerPoint, Outlook)

Confidently utilise internal systems including CRM and document management platforms

File Management

Work proactively with Fee Earners to ensure files are maintained, updated, closed and archived appropriately

Keep accurate records of files sent to off-site storage

Financial & Risk Management

Prepare bills as required by Fee Earners

Prepare AML documentation and obtain required client information in a timely manner

Conduct conflict searches and correctly identify work types

Skills & Experience Previous secretarial experience within a law firm is essential

Experience in Intellectual Property, trademarks or commercial law is desirable

Strong organisational skills with the ability to work independently

Excellent attention to detail and high levels of accuracy

Professional, discreet and client-focused approach

Education GCSE (or equivalent) grade C/Level 4 in Mathematics and English is essential