Job Details

COMMERCIAL PROPERY SECRETARY REQUIRED

A rare opportunity has arisen for an experienced Commercial Property Legal Secretary to join a rapidly expanding, modern, mid sized legal firm in the Essex/East London area.

Applicants will have previous experience in Commercial Property and also have worked with a Senior Solicitor or Partner as the role is for a very Senior member of the firm.

Our client is seeking someone full time and office based, the successful applicant will work closely with the Senior Partner on a variety of Commercial Property matters, they will be experienced in audio typing and dictation, have a can do attitude and a mature approach to handling clients.

Duties to include:

•     Dictation;

•     File opening formalities, risk assessment forms, sanctions list checks;

•     Drafting initial letters to other side on residential matters;

•     Liaising with internal departments to put searches in place and make necessary Land Registry enquiries;

•     Liaising with internal departments on Land Registry post completion matters;

•     Dealing with Companies House Registrations;

•     Raising all bills for Team Solicitors;

•     All file closing formalities;

•     Downloading leases, rent deposit deeds, licences etc. from Practical Law and completing first initial draft.

•     Dealing with standard statutory lease extension matters 

•     Dealing with requisitions independently and researching Land Registry practice guides to deal with the same;

•     Drafting statements of account and completion statements and all enquiries relating to the ledger;

•     Assisting with file reviews and all corrective actions;

•     Assisting Paralegals/Trainees with queries as and when required;

•     Maintain organized case files on the Firm’s Practice Management System, managing document flow, indexing, and tracking deadlines, while ensuring all necessary information is readily accessible;

•     Communicate with clients and other third parties and agents, responding to inquiries, providing updates on case progress, and relaying messages accurately to solicitors and other team members;

•     Assist with billing processes, tracking time spent on cases, and preparing invoices, ensuring accuracy and timely submission to clients;

•     Liaising with Team Solicitors on their ADR Reports;

•     Collaborate effectively with fee-earners, and other business support staff, fostering a co-operative and efficient work environment;

•     Be a self-motivator with a positive outlook;

•     Have excellent attention to detail;

•     Have the ability to maintain a professional and flexible attitude;

•      Ability to prioritize tasks and work under pressure in a fast-paced environment.

•     Proficient in Microsoft Office suite and other relevant software applications.

For full details please contact Natalie Mayger at The Recruiter Specialists.