Job Details

I have been instructed on a new permanent role working a law firm based at Chancery Lane. The role is working on a 1:1 basis but they will need to some flexibility to assist another solicitor.  The hours are 9.30am-5.30pm and they do offer hybrid working (4 days in the office/1 from home)

The Role

The Department is looking to recruit an experienced and confident secretary to join the team of six secretaries.

• Your key duties will include, but will not be limited to:
• Liaising with clients both face to face and over the phone
• Preparing and sewing/binding deeds and Wills
• File opening and compliance support
• Assisting with electronic billing
• Assisting/supporting solicitors, accountants and other fee earners within the department
• Ability to work under pressure and meet tight deadlines
• General administrative duties
• Diary management
• Document management
• Maintaining all filing systems effectively
• Audio/copy typing, including digital dictation
• Assisting with electronic bibles

Key Skills

• Passionate and enthusiastic about providing exceptional client service.
• Copes effectively in demanding circumstances.
• The integrity to handle highly confidential information appropriately.
• Have the ability to use own initiative to adapt, and think laterally.
• The ability to pick up unfamiliar work quickly and be proactive.
• Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure.
• Technically advanced in Word and Excel.
• Experience of SOS Connect, Diktamen, Nuance/Kofax, Teams and iManage would be advantageous
• Self-motivated and able to organise own work with minimum supervision.
• Computer literacy
• Good time management, adopting a flexible approach to work.
• Demonstrates persistence and commitment to completing tasks and objectives.
• Delivers work output to the required standard.
• Attention to detail and quality of work.
• Ability to build and maintain working relationships with others and is seen as ‘approachable’.
• Operates effectively as part of a team.
• Willing to offer help to other colleagues to ensure efficient running of the department
• Fast and accurate typing speed (65 words per minute).
• Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills.

Other Benefits

• 4x Life Assurance
• Permanent Health Insurance
• BUPA Medical Insurance (after completion of probation period)
• Medicash Cashplan Scheme (after completion of probation period)
• Bluecrest Health Assessment
• Unum Dental Scheme
• EAP Scheme
• Auto enrolment in the firm’s Group Personal Pension Scheme
• Discretionary Bonus Scheme and Introduction Bonus Scheme
• Interest free season ticket loan (after 3 months)
• Cycle to Work Scheme
• Holiday Purchase
• Wellbeing Programme