Job Details

Owen Reed is recruiting a Trade Mark Secretary for a top law firm in London. This is an exciting opportunity for a professional and proactive individual to join a dedicated Trade Marks team, providing comprehensive secretarial and administrative support to fee-earners at all levels.

About the Role As a Trade Mark Secretary, you will work as part of a specialist secretarial team to deliver high-quality administrative support. You will work autonomously on certain processes while receiving guidance for others, ensuring accuracy and efficiency in all tasks. You will also support new fee-earners in learning the department’s procedures and troubleshoot or sense-check work to maintain quality standards.

Key responsibilities include:

Supporting fee-earners with day-to-day secretarial and formalities administration.

Preparing standard and more complex letters, ensuring accuracy and flagging issues when required.

Working with internal teams (Renewals, Accounts) and external contacts, spotting errors and resolving issues proactively.

Learning and developing core secretarial processes with guidance from senior team members.

Undertaking any reasonable tasks in line with the role and department needs.

About You The ideal candidate for the Trade Mark Secretary role will have:

GCSEs (at least 5 Grade C or above, including Maths and English) and a secretarial qualification; A-Level or degree-level education with secretarial training is also suitable.

At least one year of relevant administrative or secretarial experience.

Excellent audio typing and copy typing skills.

Advanced knowledge of Microsoft Word and Outlook; working knowledge of Excel and PowerPoint.

Basic experience using Inprotech or similar database systems.

Strong attention to detail, proactive approach, and ability to work accurately under supervision and autonomously.