Job Details

Secretarial Team Assistant – Finance

Top City law firm with offices near Liverpool Street station is on the lookout for a new Secretarial Team Assistant to join their Finance & Restructuring team.

• Salary to £28,500 + fantastic employee benefits, including wellbeing fund, gym membership contribution, and more!
• 09:30-17:30 working hours
• Hybrid working (3 days office / 2 days remote)

Secretarial Team Assistant Key Responsibilities:

• Print, photocopy, and scan relevant documents as and when required, including assist with the preparation of Court/Counsel bundles, Deeds and fee earner working papers
• Assist with fee earner expense claims, cheque requisitions, and other banking related admin in a timely manner
• Manage the entry of timesheets for partners and assist with the billing administration process
• Prepare engagement letters including checking for retainers and any other new business intake administration
• Create, edit, or reformat document work that cannot be sent to the firm’s Document Production team
• Assist with event/meeting logistics such as booking rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches/dinners
• Assist with travel bookings which may include single/return train/flight tickets, hotel, and taxi bookings

Secretarial Team Assistant Skills & Requirements:

• 5 GCSE's graded 9-4 (A*-C), including Maths and English
• School/College leaver; CILEX is desirable but not essential
• Work experience within a law firm or professional services firm would be advantageous
• Good knowledge of the Microsoft suite (Outlook, Word, Excel, and PowerPoint)
• A demonstrated ability to build effective and trusting relationships with people internally and external to the firm