Job Details

Owen Reed is looking to recruit a Legal Secretary to support a Corporate team for a top law firm in London on a full time basis.

Duties of Legal Secretary

Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital

Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots

Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required

Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required

Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols

Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files

Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate

Identifying and recommending cost efficient options for complex travel arrangements

Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource

Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way

Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts

Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role

Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance

Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

Knowledge, Skills, and Experience Required for Legal Secretary

Excellent verbal and written communication skills, with strong grammar and punctuation

Minimum of three years’ experience (or equivalent) in a comparable professional environment

Flexibility and willingness to meet client demands

High proficiency in Microsoft Office suite

Proven track record of delivering exceptional client service

Strong attention to detail and experience working in a fast-paced environment

Effective team player with the ability to work independently

Committed to exceeding expectations and achieving goals

Please only apply if you have Legal Secretary experience at a UK law firm.