Job Details

Secretarial Coordinator

Top-tier international law firm is seeking to hire a Secretarial Coordinator to join its Bristol office.

• Salary to £32,000
• Bristol location
• Standard hours and hybrid working (3 days office / 2 days remote)
• Generous benefits package on offer

The successful candidate will possess excellent leadership and organisational skills and will operate in a dual role split between secretarial work and secretarial coordinator tasks and duties.

Secretarial Coordinator Key Responsibilities:

• Proactively manage inboxes, post, and diaries for Partners and fee earners, including meeting bookings, travel arrangements, detailed itineraries, and expense claims
• Prepare key documents and correspondence to include formatting bids, pitches and client facing documents etc.
• Oversee daily workflow across the group, reallocating tasks to ensure balanced capacity and effective support
• Act as the first point of contact for work allocation, secretarial performance, absences, and operational issues (e.g. sickness, holidays, overtime)
• Monitor team absence and sickness, conduct informal return-to-work interviews, and maintain accurate records in Team Seer
• Provide performance feedback using secretarial competencies and flag any concerns to the Secretarial Manager
• Assist with recruitment of secretaries and Team Administrators, and support trainee / vacation student moves with Group Heads

Secretarial Coordinator Skills & Requirements:

• At least 7+ years’ experience working as a secretary within a professional services or legal environment
• Previous supervisory experience would be advantageous
• Able to build and maintain constructive relationships with people at all levels
• Client service orientated approach and a genuine interest in learning management skills