Job Details

Legal Secretary   - City - £45,000

Hybrid working, 09:30-17:30 

Wise May are looking for a Legal Secretary to join our client, a personable and progressive law firm based in the City. This is a great opportunity to join the friendly team who reward hard work. 

Duties to include:

• Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis
• Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external
• Arrange for travel bookings and related details to be made through the support teams
• Arrange for the completion of photocopying, printing, organising couriers, send out of letters, faxes etc.
• Arrange for files to be opened and closed, supervise general filing requirements and record keeping
• Use effective systems to ensure that both short and long term tasks are completed within required timescales
• Support lawyers in marketing activities including involvement in preparation of pitches and presentations
• Liaise with administrative support departments on behalf of lawyers as required
• Liaise with the Legal Support Manager over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers
• Become an active part in the care of clients and gain greater understanding of contacts/clients
• Enter, maintain and update client details and relevant information on the firm’s contacts system
• Deal with basic client queries and general administration
• Arrange client meetings
• Assisting with the preparation of monthly reports and monthly billing schedules.
• Type urgent/short/confidential correspondence and emails
• Assist with partner diary management and booking meetings.
• Produce and maintain Excel spreadsheets as required, or Powerpoint presentations.

Skills:

• Trustworthy and able to handle confidential information / sensitive situations discreetly
• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
• Knowledge of law firm financial systems and billing arrangements
• Accurate typing speed of at least 60 words per minute
• Excellent telephone manner and competent knowledge of telephone system
• Excellent communication, organisational and team skills, unflappable
• Excellent attention to detail
• Flexible and dependable, able to take the initiative
• Able to remain calm under pressure and work to tight deadlines
• Conscientious, approachable and enthusiastic
• Able to quickly build confidence, respect and trust with others
• Have a positive attitude to daily tasks and have a solutions focussed working method
• Good team player, one able to understand and live the core values of the firm

Benefits:

• Discretionary bonus scheme 
• Well being Wednesdays 
• Sports and Social clubs
• Volunteering days
• Subsidised restaurant on site 
• 25 days annual leave
• Life insurance 
• Law Care 
• Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay.