Job Details

Executive Assistant – City - £50-55k

Hybrid working, 09:00-17:30

Wise May are looking for an Executive Assistant to join our client, a legal firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.

Duties to include:

• Assist with managing the MD’s and COO’s diaries and arranging appointments, internal and external
• Coordinate logistics for meetings, including preparing agendas and minutes
• Manage administration of meetings, including collation of documentation required
• Arrange conference calls, meetings, lunches and dinners 
• Handle confidential documents and communications with discretion
• Providing general typing or document work as required
• Manage electronic filing systems with occasional use of the firm’s practice management system
• Facilitate smooth communication between internal departments and members of senior management team
• Conduct research and compile data, reports and presentations to inform decision-making by senior leadership
• Liaise with clients and business guests with professionalism and courtesy
• Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering 

Skills:

• The ability to manage and prioritise multiple tasks running in parallel with tight deadlines
• Flexible as regards to time and duties
•  Flexibility towards new technologies and changes in working practices
• Ability to interact with people at all levels
• Experience of working in a fast-paced environment with multiple priorities
• Good attention to detail. Accurate and thorough
• Excellent verbal and written communication and interpersonal skills
• Strong and consistent administrative and organisational skills
• A team player who is confident sharing information across a broader team
• Excellent IT skills with fast and accurate typing
• Consistency
• Ability to stay calm under pressure
• Sensitivity and discretion handling employee and business data and information

Benefits:

• Hybrid
• 25 days annual leave
• Office closure at Christmas
• Health and Life Insurance
• Pension
• Mind Up - Mental Health Wellbeing 
• Exercise  classes once a month
• Regular socials 

We would be keen to speak with anyone who has experience with diary management, travel arrangements and expenses.