Job Details

Owen Reed is looking to recruit a motivated Legal Secretary in Residential Property to join a top law firm in London.
Key Responsibilities:

• Creating and amending documents, correspondence and emails, to a high-degree of accuracy and to tight deadlines, from digital dictation (via BigHand), handwritten drafts or typed documents;
• Preparing reports to clients for freehold and leasehold properties;
• Preparing files for exchange and dealing with completions and all post completion work;
• Liaising with other solicitors, clients and estate agents;
• Opening new files;
• Copying, scanning, archiving and storing original documents and updating databases;
• Drafting letters of engagement and work schedules;
• Onboarding new clients via Thirdfort app and liaising with compliance/risk team;
• Identify and collate KYC documents for new clients;
• Scheduling meetings with clients, booking meeting rooms, conference and video calls (using Teams);
• Reviewing fee earners' emails in their absence, answering queries/redirecting to relevant person;
• Dealing with incoming and outgoing post;
• Managing partner/fee earner's diaries and travel arrangements both in UK and abroad (flights/taxis/hotel accommodation);
• Co-ordinate the billing process on behalf of the partner/fee earner, liaise with finance team in respect of any changes and instructions to finance team to finalise invoices; sending invoices out to clients;
• Outsourcing correspondence via digital dictation and proof reading before returning to fee earner;
• Liaise with document production specialist in respect of preparation of any documents, formatting issues and ensuring document amendments are returned to fee earner and deadlines are met;
• Updating the firm's client and contacts database and recording business development information on Interaction;
• Preparing court forms and trial bundles – physical and electronic; and
• Arranging team functions (lunches, events).

Candidate Attributes:

• Strong experience (at least two years) as a Legal Secretary in Residential Property, or another Real Estate environment.;
• A thorough understanding of the concepts and terminology in relation to Residential Property work;
• Experience creating physical and electronic bundles;
• Knowledge of carrying out land registry searches;
• Organised and able to work to tight deadlines;
• Proactive and positive - takes the initiative on matters and also comfortable with taking direction from other Secretaries;
• Able to work independently or as part of a team and willing to help others whenever possible;
• Accuracy and attention to detail; and
• Strong communication skills and ability to build and maintain constructive relationships.