Job Details

A great opportunity has arisen for a Legal Secretary/PA to continue their development at one of the best performing US firms in the City.

Salary - £50,000

Hybrid - 3/2

Location - St Paul's

Working as an integral part of the team, this role sits within the firm's much heralded Corporate Transactions and Real Estate Finance. With a fixed allocation of 5 Partners (don't worry, you won't be pulled from pillar to post!) this role is busy but gratifying, providing a high degree of involvement for the individual and a great team ethic amongst the employees.

Based within reach of the magnificent St Paul's Cathedral, the surrounding area is simply stunning. It also offers a good mixture of shops, bars, cafes, restaurants and those little pockets of tranquillity that the City of London does so well.

Duties will include:

• Manage lawyers' Outlook calendars
• Make travel arrangements and complete travel and expense reports
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
• Answer phones, transfer calls, take messages, establish conference calls and use voice mail
• Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate
• Liaise with clients
• Investigates and responds to client requests, including organising and sending materials to clients
• Prepare client bills and associated cover letters
• Prepare new matter reports and update list of client/matter codes
• Maintains and processes client billing for principals, directly or indirectly.
• Maintain lawyers' time entries in Carpe Diem
• Monitor professional development requirements
• Use MS Office in preparation of documents, spreadsheets and presentations
• Maintain document filing
• Utilise iManage document management system for all documents
• Delegates appropriate admin tasks to the Admin team, such as time recording, expenses, etc.

Previous experience within a law firm is a necessity, ideally a US one too. As for Legal knowledge, a good understanding of Finance or Corporate Transactions would be beneficial, however, solid Corporate or Litigation backgrounds can be considered as your skills are very much transferable.

If you have any questions or would like any further details, please do not hesitate to contact me.