Job Details

How to apply: Please upload your CV and a covering letter by applying though our recruitment portal - https://careers.joelsonlaw.com/

About Joelson

We are a partner-led, London-based law firm with the flexibility to cover a wide array of clients across industry sectors both domestically and internationally. We are committed to excellence and deliver a client-focused, tailored, and bespoke service to both anticipate and meet our clients’ needs in assisting them to achieve their short, mid, and long-term objectives.

What this means for you 

Joelson is ideal for those who would like to be part of an open, inclusive and collaborative team. We are down-to-earth in approach and look for individuals who can hit the ground running and are keen to take on responsibility, whilst being supported and encouraged by the wider team.

The main purpose of the role 

To be a key member of Joelson’s Corporate & Commercial admin team providing support to 4 Partners and 13 Legal Specialists. The team is currently supported with 1 Secretary and 2 Paralegals.

Job Type

Full time, Permanent

Hours 

9.30 am – 5.30 pm Monday to Friday, with flexibility required outside those times on occasion. We are working in a hybrid working model with a minimum of 2 days within the office.

The Opportunity 

Joelson is a thriving commercial law firm based in the West End of London, with 60+ people. Your responsibilities will include:

Finance & Billing

• Opening and distribution of clients’ registered office post and coordination of annual billing of fees for registered office and company secretarial services
• Conducting billing, credit notes, payments, invoicing for the department & support with expense sheets

Administration

• Typing documents from audio dictations and other amended documents.
• Sorting and scanning post to relevant team members
• Reviewing files whilst conforming, dating, formatting, redacting, and populating documents
• File opening – KYC, KYC checklists, Lawman file setup, engagement letters, and matter acknowledgment letters
• Closing and archiving of files when necessary
• Scanning and printing documents
• Drafting ancillary documents and formatting and comparing letters
• Liaising with DocuSign Account management & signing matrixes and monitoring and filing emails
• Monitoring and recording client referrals and maintaining our corporate contacts database
• Ensuring all paperwork is up to date on individual files and the firm’s management system
• Preparing PowerPoint presentations
• Companies House filings /general cover letters

Diary Management

• Arranging Travel/Meetings/Events/Seminars
• Responsible for diary and inbox management, ensuring the department is run efficiently
• Arranging agendas and conference calls, sending calendar invites when necessary

Our Ideal Candidate 

Our ideal candidate will have the following:

• An outgoing, enthusiastic and confident manner
• 1-2 years’ experience as a legal secretary in a law firm or professional services
• A diligent work ethic and the ability to work to strict deadlines
• Excellent communication skills, both orally and in writing
• Strong organisation and administration skills, with the ability to prioritise workloads effectively
• The ability to see matters through with a good eye for detail
• A friendly and personable approach with colleagues and clients
• A proactive and growth mindset towards achieving goals
• Strong IT skills, including Microsoft Outlook, Word and Excel, and an ability to pick up new systems quickly

Our Commitment to Inclusion

At Joelson we actively encourage diversity and inclusion as an integral part of the cultural fabric of our firm. We welcome candidates from all backgrounds and are committed to recruiting, retaining, and developing our diverse teams.

As a part of this, you will receive a short survey upon submission of your application, so that we have data by which to measure our progress and continue to improve our diversity levels. Such diversity data will be anonymized to protect applicant privacy.

Environment, Social, and Governance

Being a responsible business is at the core of what we do. We place value in creating a fair and equal working environment and ensuring that we operate ethically. This is why we place great emphasis on taking care of our employees, managing our social and environmental impact within our community through undertaking Pro Bono cases, and being a member of LawWorks. We have partnered with Ecologi and are now a climate-positive workforce. Moreover, this year we are proud to be supporting City Harvest as our firm charity.