Job Details

Job Description – Admin Assistant/ Receptionist Post  

Due to an increase in workload, we have an exciting opportunity for a permanent position for an Administrative Assistant / Receptionist at France and Associates. Experience and qualifications will be required.

The role is available for either full or part time applicants.

The applicant must be based in the UK.

Specific Responsibility and Activities within the role

This role is ideal for an Administrative Assistant who has experience of the day to day running of an office. The applicant will be required to work between two teams in the company, contributing to deadlines required for the design team or expert witness team. If experience is limited, the applicant will be supported to undertake further training within the company and via any suitable third party training providers.

There will be opportunity for some remote working, however a period of time will be required for the candidate to be office based (Huddersfield) to better understand our work processes and to get to know the rest of the team. The majority of your time will be spent within the office in Huddersfield.

Part time Position

Monday to Friday 9.30 am – 2.30pm, 5 days a week required (20 hours minimum)

OR

Full time Position

Monday to Friday 8.30 am – 5pm, 5 days a week required (37.5 hours maximum)

Salary

Dependant on years of experience and qualifications.

Key accountabilities

• Provide professional and timely receptionist duties, i.e. telephony and e-mail responses.
• Strong typing and numerical accuracy and speed is essential, to keep up with numerous

dictated letter and reports that require to be written and issued to clients.

• Excellent verbal and written communication skills
• Filing both paper and electronical files on a regular basis.
• Provide direct administrative support to both Architectural team/ Expert Witness team.
• Booking transport/hotels for colleagues
• Diary Management of colleagues, scheduling of meetings
• Inventory of stock, i.e., stationary and other items required for the office.
• Ensure customer contact data is maintained and up to date.
• Provide assistance to any visitors to the office.

Communications

• Projects positivity, enthusiasm for the role and professionalism.
• Establishes rapport quickly
• Effective and regular communication between both teams

Key Skills And Qualifications

• Proven track record of building strong, positive relationships within the workplace.
• Organised with attention to detail and a thorough approach to your work, with ability to self

check spelling and grammatical structure of letters/reports without assistance.

• Proficiency with Microsoft, Excel and Outlook and a good knowledge of all computer

systems relevant to your role.

• Experience of working in the housing/construction/property/architectural industry is

beneficial but not essential.

• Excellent verbal and written communication skills in line with data protection regulations.
• Excellent networking and relationship building skills (internal and external).
• Flexibility to cope with the varying demands of the role, the right candidate must have

excellent multi-tasking skills and work well under pressure

• Relevant qualifications within your role as an office administrator, such as completed NVQ

training.

Company Benefits

• Free Parking is available on a first come first serve basis, in addition to off street paid parking

available immediately in front of the office building along Fitzwilliam Street

• Private health care “NHS Top up” will be available after 6 months
• Pension contributions
• Company events
• Increasing holiday allowance by an extra day each year up to 28 days+ bank holidays,

(available for full time employees) the longer you work for F+A

• Flexible, friendly work environment
• Remote working opportunities.

Personal Qualities

• Honest and confident
• Sincere and genuine
• Confidence inspiring
• A driven individual
• Excellent interpersonal skills
• Team worker
• Dedicated and conscientious
• Flexible to support the team when deadlines arise

Employment & Educational Background

• Good general education
• Experience of using a Telephony system preferable
• Experience of using Microsoft
• Experience of working with sensitive and confidential data required

By submitting your application and sharing your contact information you agree and accept to our privacy policy which can be found on the France & Associates Ltd website.

About Us

France+Associates are an award winning, chartered architectural practice. We work exclusively within the insurance market to assist law firms and insurance companies with their accommodation claims, where a claim is being made due to their home no longer being suitable for a person as a result of a disability.

This means that we work predominantly for law firms and insurance companies and are now one of the most recognised firms within this sector.

It is a very rewarding role to assist injured parties with rebuilding their lives and being able to make a significant contribution to their rehabilitation journey.

The role of an administrator is equally important to ensure good quality organisation and communication, to maintain the high service levels our clients are accustomed to.

Your Application

Your application must include contact details so we can call/email you with feedback on your application, along with qualifications, experience and details of where you presently work. This information is confidential and used solely for France+Associates benefit.

You will be expected to confirm that you have no criminal record, pending convictions or any other reasons that would prevent you with working at our practice. A DBS (Disclosure and Barring Service) check will be undertaken at a suitable time.