Job Details

The Vacancy

Our excellent Business Services Team focus on driving growth and innovation - we are looking for people with commercial intelligence and big ideas to join us. We value your expertise and we will ensure you have the opportunities, training and resources to realise your ambitions. 

Inclusiveness and Diversity

At Fieldfisher we are committed to creating an inclusive workplace where everyone feels valued, motivated and able to be themselves. Our Inclusiveness and Diversity ("I&D") Strategy is firmly rooted in Fieldfisher's overall business strategy; we very much view I&D as being core to the business and we aim to integrate it into all our systems and processes.

Accessibility information for our London offices can be found on our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-london

Please note Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.

What can you expect?

This role is to provide to PA support to the Chief Information Officer and Chief Strategy Officer.  In addition assisting the Head of IT and the Co - Heads of Marketing. This role is a 12 month fixed term contract. Your key responsibilities will include the following:

Diary management:

1. Arrange meetings on behalf of PA allocation
2. Manage diaries ensuring any clashes are resolved.
3. PA allocation have all the required materials for their client meetings.
4. Keep track of PA allocation whereabouts and their availability.
5. Arrange meetings on behalf of PA allocation.
6. Co-ordinate travel on behalf of PA allocation.
7. Ensure business travel information is entered into calendars.
8. Prepare travel packs for travelling partners/fee earners.

• E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence. Drafting response e-mails as agreed with fee earners.
• Communicate regularly with PA allocation to ensure that both parties are clear on priorities and what is on the 'to do' list.
• Conduct research as directed.
• To undertake limited typing i.e urgent short documents (digital and non-digital dictation).
• Proactive client or service provider liaison including take messages, pass on information and deal with simple queries.  Forging relationships where appropriate.
• Pro-actively delegate work to the relevant resource e.g Document Production team, Practice Administration or Concierge to ensure that PA time is maximised and the PA model is being adhered to.
• Organisation of meeting agendas, presentations and meeting papers ensuring they are distributing to relevant fee earners to enable them to have adequate preparation time.
• Attend relevant meetings taking minutes and/or action points. Distributing them within agreed timeframe.
• Coordinating and organising smaller events or client meetings (those for up to 20 people).
• Booking meeting rooms for events using the online Condeco system. (All Seminar room bookings must go through Reception, and then be approved by Events).
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Organising transport, accommodation and related documentation for international travel as required.  Produce itinerary as appropriate.
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
• Assisting with workload of team members within practice group and across the firm as required.
• Supporting and mentoring new members of the team as required.
• Any additional ad hoc tasks as required.

A bit about you?

• Experienced PA with a minimum of 3 years' experience supporting senior stakeholders.
• Must possess excellent diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas - Microsoft Office IT skills (Word, Excel, PowerPoint, Publisher, Outlook - Fieldfisher uses Microsoft 2010)

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. 

Fieldfisher HQ is based in the vibrant and thriving City of London. We are based 5 minutes away from Monument and Bank tube stations and have a 9th floor terrace overlooking the River Thames and Tower Bridge - so if stunning terrace views are your thing, then we will not disappoint. And yes, we're all aboard the 'hot-desking' bandwagon but who isn’t in 2022? There's nothing better than a modern, open plan workspace that encourages learning & development and a sense of camaraderie – friendly Concierge included. If that hasn't convinced you then discounted drinks in the integrated cafe, fresh fruit and Friday drinks definitely will. Oh and for those keen cyclists and gym goers, there's secure bike storage and shower facilities.

We have a diverse team of over 150 Partners, 220 Fee Earners and 350 Support staff, and every team has a presence in the office, with the main areas including corporate, IP, technology and outsourcing & regulatory law. Let's not forget about the summer and Christmas parties and our Ministry of Fun (quiz nights, book club, yoga on the terrace, group runs, sports teams, charity events etc).. But please don't take our word for it, check out our website and social media accounts to see for yourself! 

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.