Job Details

Job Description

This is a fantastic opportunity for someone who has previously worked within a residential conveyancing department. If you have worked as a legal secretary, a graduate with a work placement or an experienced conveyancing assistant, you will be joining a modern, innovative, friendly and respected client. 

The role is for a client based in London, UK. The Conveyancing Assistant’s principal role is to assist the client’s administrative services needs. The ideal candidate should be able to meet the demands of a fast-paced environment whilst being creative, possessing the initiative to be a self-starter. You have to work with tight deadlines and ensure that you accurately support the client’s administrative services. 

As a Conveyancing Assistant, you will be involved in all conveyancing duties, with regular customer contact up to and following completion. If you are positive and keen to build a career, this is a unique opportunity. There is lots of scope for progression, with supportive ongoing training and development. You might have to work following the client’s location timezone (GMT).

Job Responsibilities

• Providing assistance up to and following completion.
• Updating clients throughout the process.
• Liaising with estate agents and other third parties.
• Assisting the property lawyers as required.
• Prioritising and performing urgent requests from clients and referrers.
• Perform daily, weekly and monthly Service Level Agreements.
• Embracing technology, change and advancement in the conveyancing industry
• Managing office administration/secretarial support:
  1. Reception support
  2. Data entry
  3. Creating letters and documents
  4. Diary management
  5. Client database management
  6. Ordering office supplies, 
  7. Liaising with external stakeholders for IT/systems or building maintenance
  8. Assisting with accounts and invoices
  9. Handle social media and email marketing
  10. Other business projects and Adhoc tasks

About You

We are interested in hearing from you if you:

• Having a minimum of 2+ years or more experience as a legal secretary in UK Residential Conveyancing Department
• Have a solid knowledge of the processes for residential property conveyancing
• A pro-active approach and a positive can-do attitude.
• Empathy for people from all walks of life and the ability to explain complex concepts simply.
• You are IT/systems savvy
• Have strong Microsoft Office (Word+Excel+Outlook) 
• Excellent English communication in writing and speaking
• You are extremely organised, meticulous, self-accountable and can meet deadlines
• You must already own the equipment for running daily tasks 
• You must be a self-starter with initiative, creativity, and drive.
• Quality. You take pride in everything you deliver as a reflection of yourself.

Requirements : 

As part of our recruitment process, we need you to create a video of 1 – 2 min duration answering these questions below:

1. Introduce yourself, full name, relevant experience to the job role (in years)
2. How does your experience match the job responsibilities and functions?
3. Why do you feel you would be a good candidate for this position?

Send your CV and your Video Introduction to our email: talent@outsourcedoptions.com.