Job Details

Commercial Property Legal Secretary
Secretary
Salary dependent on experience

A Leading, Top200 law firm in Manchester City Centre is looking for a Commercial property legal Secretary to join the team. The successful candidate will be reporting directly to Head of Department and fee earners within the Commercial Property department to provide PA and paralegal support to him and to the team as directed. You will work with existing departmental staff members to provide effective support services to the team.

Key responsibilities
Provide comprehensive support for Head of Department and fee earners in effectively managing all essential tasks
Assist in the personal organisation of fee earners using a computerised diary and task management system to ensure that no key dates, undertakings, deadlines, tasks and appointments are missed by the fee earner
Make appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required
Lodge and discharge undertakings as appropriate on the Partner for Windows database or other applications, as applicable
Liaise with the post completions team to ensure that registrations and SDLTs are submitted on time
Use the Land Registry Portal to obtain OCE, lodge OS1s and SIM searches etc an assist with the initial drafting of documents such as TR1s, Notices etc. and drafting completion statements and statement of accounts
Type work as dictated or requested by the fee earner(s) using BigHand digital dictation system, Partner for Windows case manager system and Microsoft Word or other applications, as applicable
Ensure files are ready to be archived (clear ledgers, no active undertakings or outstanding tasks and completion documents have been dealt with) before passing to the Central Support Unit to be closed
Filing, both paper and electronic (to case manager system) and keeping same up to date
Any other tasks that are required to support the team

Person Specification
· Experience within Commercial Property; using the Land Registry Portal, Companies House and drafting standard documents such as Contracts and TR1s.

· Excellent document production skills, including track changes, cross referencing, table of contents and can perform to house style

· Excellent organisational skills and is able to meet deadlines

· Experience of a case management system (preferably Partner for Windows or similar)

· Excellent knowledge of Microsoft Word and excel Microsoft Excel

· Audio typing experience
Full time role, Monday - Friday 9-5:30

If you have the relevant experience and want to work or a leading, Top200 law firm in Mancheter City Centre, please send your CV to georgia@douglas-scott.co.uk for immediate consideration.