Job Details

A rare and exciting opportunity has arisen for an experienced Legal Secretary/PA to join a well-respected and established law firm, you will be working closely with the Head of the Office and supporting the CEO along with secretarial support to the probate team.

Previous legal secretarial/Legal PA experience is essential, you must have excellent typing skills and communication skills both written and verbal.

Duties include

• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Prepare correspondence and documents through the case management system.
• Administer filing in both the paper and Seneca file which will include filing and the opening, closing, storage and retrieval of client files in accordance with the procedures contained in the office manual.
• Prepare mail and enclosures for dispatch and collect/deliver mail to the post room.
• Ensure the confidentiality of all the firm’s and client’s documentation and information.
• Arrange for all tasks such as copying, scanning, binding, booking couriers to be done, in person if the office assistant is not available to undertake the task.
• Make appointments, book travel arrangements, arrange meetings, and to maintain an up-to-date Outlook diary for your manager and others in the department if required.
• Book and prepare rooms for meetings as necessary and tidying and clearance of the room/s afterwards.
• Provide reception cover and prepare refreshments when asked to do so.
• Provide support to other offices, departments, and secretaries when time is available and when requested by your manager or department manager.
• Provide guidance to other secretaries and temporary secretaries when required to do so, e.g., on correct procedures for the department, Lexcel, use of facilities and the case management system.