Job Details

Private Client Legal Secretary 

Location: Shepperton, Middlesex,
Company: Owen White & Catlin LLP
Job type: Full-time / Part-Time

The Company

Owen White & Catlin LLP has been established since 1921 and we have an extensive network of offices providing legal services to South West London, Surrey and Middlesex. We believe what makes us stand out from the rest of our peers is our commitment to quality, customer service and ensuring we recruit the best people. We take great pride in our personal service and the accessibility of our lawyers.

The Legal Secretary Role

Key responsibilities of Legal Secretary include:

• Typing up dictation as well as editing, proofing and formatting documents
• Managing all new client documentation and the administration of opening and closing files
• Maintaining an effective and ordered filing system for allocated cases
• Managing archiving and storage collection
• Preparing of client invoicing and managing banking slips
• Assisting clients with updates when Solicitor is not available
• Processing incoming and outgoing email, mail etc.
• Ensure compliance with professional standards and the firm’s policies in general
• Managing a busy work diary
• Copying, scanning and filling, both electronically and manually
• Covering reception on a rota basis during lunch hours
• Dealing with a busy caseload

The Ideal Legal Secretary

As a Legal Secretary it is essential you can demonstrate the following skills and competencies:

• Ability to establish and maintain good client relationships, both internally and externally at all levels
• Competence in Microsoft Office products
• Calm, confident manner to handle potentially uncomfortable conversations
• Excellent written and verbal communication skills
• Good attention to detail
• The ability to work under pressure and to deadlines
• Experience as a Legal Secretary with an understanding of a Private Client Department, dealing with Wills, Probate, LPA’s and taxation

It is also desirable you can demonstrate:

• Knowledge of Proclaim

The Benefits

In return for your commitment, we offer you;

• A firm with a great reputation
• A competitive salary
• 28 days holiday each year, including 1 day holiday on your birthday and 4 days holiday over the Christmas and New Year period (office closed on Christmas eve and opens on the first day of the new year). On top of this, 8 bank holidays per year.
• Training and development opportunities
• Quarterly social events
• Our office hours are 9am to 5pm with 1-hour unpaid lunch break (35 hours a week).  We will consider both full-time and part-time applications.

In line with the Asylum & Immigration Act, all applicants must be eligible to live and work in the UK. As part of the recruitment process, you will be asked to provide documented evidence of eligibility.