Job Details

What are we looking for?

We have an exciting opportunity for an enthusiastic and knowledgeable individual to join our Commercial Property department in a Legal Assistant/Secretarial role. You will be joining a busy team of 7 based in our Guildford office who deal with a wide range of Property work including Landlord and Tenant work, Secured Lending, Sales, Purchases and Land Development.

You will be providing administrative and secretarial support to the team on various day to day tasks, with the prospect to progress your skills and career and run with as much responsibility as you want to take on. This role would be well suited to someone with strong administration and organisational skills. This could be an ambitious LPC Student who’s keen to gain hands on relevant experience in a busy firm or a legal secretary who wants to be involved in much more than just typing. You will be working within a fun and collaborative team who value each other’s support and input.

We would be eager to find out why you? What interests you about this area of Law and what you are passionate about through a cover letter!

Why should you apply?

Are you a reliable and highly organised individual looking to work for a newly merged firm carving out a new way of working within the Legal sector? This is a great role for someone ambitious looking to get really involved in a great Commercial Property team where you will be fully supported.

The Moore Barlow culture is open, diverse, and inclusive; it’s an environment of belonging, where people can thrive and be the best version of themselves. We strive to nurture our people and offer enjoyable, fulfilling, and sustainable careers. This includes providing the best training, great pay and rewards, a fantastic set of values, and more control over work life balance.

We’ve also won awards! Named as one of the top 200 law firms in the UK in The Times Best Law Firms 2021 list, we have also been widely recognised in Legal 500 UK 2021, the UKs leading guide to law firms, as 8 of our practise areas have been ranked Top Tier.

Key responsibilities

• Transcription, dealing with post completion matters and general support.
• To communicate at all times in a clear, polite and calm manner to clients, work colleagues and others.
• Filing and submitting stamp duty land tax returns, drafting and submitting Land Registry and Companies House applications.
• Prepare and assist with exchange and completion paperwork.
• Assist with the preparation and collation of contract packs.
• Assist and support more senior members of the team with work or tasks as required including general administration and office duties.
• To ensure that standards of quality and the reputation of the firm are maintained at all times.
• To support the effectiveness of the team by being positive and co-operative with all team members.
• To demonstrate commitment to the role, Department and Moore Barlow through excellent punctuality, timekeeping and attendance.
• To demonstrate an ability to time manage and prioritise workload to meet deadlines.
• To take initiative for self-development and accept changes and new challenges required to meet individual and Departmental objectives.
• To ensure the confidentiality of all Moore Barlow’s information and clients’ documentation.
• To adhere to the HR policies and procedures.

What we look for

 We are inspired by different perspectives and looking for people who share….

• A wish to be part of a successful and driven team
• An ambition to do great work
• Must be a good team player willing to work cooperatively with others.
• Good organisation with strong administration skills.
• Common sense, with a practical approach to problem solving.
• Good typing and word processing skills
• The ability to produce a large quantity of work and complete tasks to strict deadlines.
• IT skills including Microsoft Office Suite, particularly Word and Excel.
• Excellent client handling skills.
• Confident telephone skills.
• Ability to work under pressure.
• An interest in Property desirable.