The Institute of Legal Secretaries and PAs
Dedicated to your career every step of the way
We are looking to hire a polyvalent billing and secretarial assistant (m/f/d). We are recruiting a full time position (40 hours) starting as soon as possible. Our legal secretaries are responsible for a wide and varied range of tasks to support our business.
Billing: • Creating, monitoring and closing new client and supplier files • Preparing and issuing invoices • Registering supplier invoices and monitoring their payment • Assisting with debt collection and handling disbursements • Monitoring outstanding bills • Managing deadlines and internal procedures • Implementing the specific billing protocols for each client • Coordinating with the finance and accounting teams located in Paris & Leeds (UK) • Communicating the billing information to the legal teams
Administration: • Formatting and e-filling of documents • Writing and answering correspondence • Organising meetings (virtual and inperson) and travel • Dealing with and screening incoming calls • Handling expenses for the lawyers
Reception: • Welcoming clients at the reception and ensuring their comfort • Receiving mail and deliveries and ensuring their distribution at the office
Skills and Experience: • You have some professional experience as a billing assistant or legal secretary, ideally in a law firm • A working command of English and French is essential as we work in an international environment; command of other languages would be an asset • You are a team player with good communication skills. You are also autonomous, dynamic and pay high attention to detail • You have intermediate to advanced skills in MS Office applications
• A diversified work experience in a vibrant and young international team • Easy access to the work place – we are situated at walking distance from the Luxembourg train station • Opportunities to work with colleagues around the world • Last but not least: a culture that promotes cooperation, diversity and training.
If you are interested in joining our Luxembourg office, we look forward to receiving your CV and letter of motivation: RecruitLux@eversheds-sutherland.com
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