Job Details

The successful candidate will be a member of the award winning Commercial Litigation team, The team act for corporate clients in relation to complex litigation both in the UK and internationally, helping them tackle disputes effectively.

Client Details

The client is a large Manchester based business recruiting a permanent part time legal secretary role based in central Manchester. The successful candidate will provide an effective and flexible secretarial service and support to fee earners in the team, to ensure it functions efficiently in a manner which meets its objectives and the on-going needs of the team and the firm.

Description

The Key Responsibilities of the role will include

• File administration including new client and matter opening; initial conflict checks, scanning and filing, closing and archiving
• Arranging meetings, including booking rooms, requesting conference calls and sending appointments/ MS Teams/ Video Call meetings
• Prepare standard documentation including preparing all draft bills, draft letters and sending out bills
• Updating and sending out monthly information sheets to clients
• Manage and monitor diaries for fee-earners in the team
• Maintain team's clients database and precedent documents
• Monitor fee earner's Outlook during period of absence and identify urgent emails and redirect/ deal as appropriate
• Ad-hoc tasks such as travel booking, processing expenses, compiling PDF documents
• Assist with any reasonable requests
• Limited typing of emails, correspondence and documents from audio/ copy, as required
• Limited typing of amends to documents using track changes (or without and thereafter using compareDocs) including, if required, re-formatting and cross-referencing
• Converting documents into HD house style
• Make and receive telephone calls evaluating communication and ensuring all calls are dealt with effectively and swiftly
• Scanning documents and filing into Workspaces

Profile

The Successful candidate will have/be

• Proficient in Word, digital dictation, Excel, Outlook, PDF Docs, compareDocs, DocXtools and any other in-house systems in use throughout the firm (including time recording and billing systems)
• Proficient in diary management, invitation to meetings, MS Teams and Video Call meetings
• Able to produce accurate and well-presented typewritten work
• Able to demonstrate excellent communication skills
• Able to work under pressure and prioritise
• Willing and able to work as part of a cross-office team
• Able to use initiative
• Able to take and pass on accurate messages in a timely manner
• Able to demonstrate adaptability and flexibility in approach
• Proven experience working in a legal environment
• Fast, accurate typist, minimum 75+ words per minute with 98% accuracy

Job Offer

• A Salary level £18,000-£24,000
• 25 day's annual leave
• Birthday privilege day and Christmas shutdown
• Holiday buy, sell and carryover scheme
• 2 charity volunteering or pro bono days
• Flexible, agile and home working
• BUPA
• Permanent health insurance
• Flexible pension scheme
• Medicash
• Enhanced family leave policies
• Life assurance
• Annual travel season ticket loan
• Dress for your day policy
• Training and development opportunities
• Financial contribution towards home working equipment