Job Details

Job Title PA (Real Estate) Closing Date 31-Oct-2021 Department Real Estate Job Location London Role PAs Description Our PREF Practice Group (Projects, Real Estate & Finance) is looking for an experienced PA to join their Real Estate team. You will be supporting a busy team of Fee Earners dealing with a variety of matters for a wide range of commercial Real Estate clients. This a full-time, permanent position based in our London office although we are happy to consider some home working for this position too. About us Osborne Clarke is an international legal practice with over 270 Partners and more than 900 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success. What you'll do The main purpose of this role is to provide highly professional, effective and proactive PA support to a busy team of fee earners, more specifically you will: * Amend legal documents, managing/uploading/downloading of extranet sites * Map and submit property searches via on-line search platforms * Proactively monitor and assist with email and diary management * Support and assist with Business Development initiatives/marketing events for the team * Become actively involved in managing and taking responsibility for the billing process and working closely with both fee earner and finance teams; tracking specific client billing arrangements/processes/client reporting and completion of on-line finance forms * Proactively take responsibility for all travel arrangements, conference bookings, meeting room bookings, complete expense reclaims, updating Interaction in respect of BD activity for the team you support * Deal with deeds and file management (filing, closing, scheduling and offsite storage) * Work as a team with the other Real Estate PAs including tasks submitted via BigHand * Initial point of contact for enquiries from clients, colleagues and third parties and deal with same in a prompt and professional manner, providing effective transfer of information * Develop strong working relationships with staff and key clients, ensuring professional and proactive communications at all times * Troubleshooting any IT issues and escalating to IT team if necessary * Provide PA support within the team (covering for other PA absences as and when required) * "Can do" positive work ethic and act as a good role model to others * Strong PA attributes and ability to take ownership of issues that arise * Activity contribute and be involved in activities of the wider Real Estate team We are looking for We are looking for an experienced legal PA who is able to use their own initiative, can demonstrate first class organisational skills and be an integral team player. More specifically you will be able to demonstrate: * A proactive and positive attitude, take ownership of tasks and manage your own workload * Have excellent written and verbal communication skills * Be able to work under pressure * Have strong IT skills (Microsoft Office 365, MS Teams, Excel, PPT, doc management systems) * Be exceptionally well organised, work flexibly, with the ability to manage change * Always work with confidentiality, discretion and diplomacy Salary and benefits We offer competitive salaries and generous benefits. For more information or to apply We would very much welcome your application using the link provided. Should you have any questions about the role, or would like to find out more about the firm, please contact Chloe Tidcombe in the recruitment team on chloe.tidcombe@osborneclarke.com. No agencies please. *Services in India are provided by a relationship firm Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we value difference and encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual or romantic orientations. We want everyone to feel that OC is a place where you can be yourself and where you belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality. We support working families via a range of family and caring friendly policies and will accommodate flexible working where we can. We value the health and wellbeing of our people: for example, we're signatories to the Mindful Business Charter, have an active network of mental health champions and offer free initiatives and flexible benefits to all our people. Being an inclusive employer is important to us. We have made a number of external commitments such as the Race Fairness Commitment and Women in Law Pledge, and are working with organisations like Stonewall to become a more inclusive employer. Osborne Clarke is a Living Wage Employer, so we're committed to paying everybody in our business enough to live on and to enable them to save for the future. We want you to be able to show us your best during the recruitment process. If you require any adjustments to be made during the application, interview process or when working with us, please let us know.