Job Details

PRIVATE CLIENT SECRETARIAL ASSISTANT - HARPENDEN, HERTFORDSHIRE

The working hours of the role will be 9am to 5.15pm, Monday to Friday (36.25 hours per week).

Description:

Our Harpenden office is long established with a large client base.  It is a busy role providing support and assistance to a team of three Private Client solicitors, so this role requires a highly organised individual with the ability to multi-task, prioritise duties and remain calm under pressure. 

Duties:

• Opening/closing/storage and retrieval of files in accordance with procedures
• Audio typing/copy typing
• Preparation of all documentation, ensuring it is accurate and set out in accordance with the firm’s standards
• Handling client queries, liaising with third parties and making file notes
• Diary management
• Make full use of the firm’s Case Management System
• Management of Wills and Deeds database
• Preparation of files in readiness for archiving
• Undertake administrative duties, such as photocopying and scanning
• Scanning incoming post and dealing with matters arising
• Maintain a tidy, organised workspace
• Working as part of a team, assisting with reception cover as needed.

The appropriate candidate will have the following skills and attributes:

• Experience working in a Private client department is required for this role
• Understand the importance of providing high standards of client care and adopts this approach when handling a client’s affairs and takes an interest in building and maintaining client relationships
• Excellent communication skills; provides a professional service whilst being compassionate when dealing with sensitive issues
• Demonstrates persistence and commitment to completing tasks and objectives
• Excellent written and verbal communication skills
• Fast typing speed with high levels of accuracy and attention to detail
• Excellent spelling and grammar
• Professional appearance
• Good knowledge of Outlook, Word, or equivalent with experience using Case Management systems
• Flexible and adaptable
• Outstanding organisational skills with the ability to prioritise
• Able to remain calm under pressure when dealing with a busy workload
• Able to use initiative and take a proactive approach
• Attentive with a positive attitude
• Reliable and dependable

The firm offer a range of benefits including pension, childcare vouchers, life assurance, additional day’s holiday for your Birthday, free conveyancing for your own sale and purchase plus a free Will.

To give you a flavour of what it's like to work with us please visit our website and view the section 'What it's like to work at Neves'  https://www.nevesllp.co.uk/about-us/what-its-like-to-work-here

To apply for this role please send your CV and covering letter to Amanda Lawrence (amanda.lawrence@nevesllp.co.uk).