Personal Assistant - Commercial Litigation (12 month FTC)
Wednesday 27th January 2021
Mishcon de Reya is an independent law firm, which now employs more
than 900 people with over 550 lawyers offering a wide range of legal
services to companies and individuals.
Based in London and Singapore, the firm services an international
community of clients and provides advice in situations where the
constraints of geography often do not apply. The work it undertakes is
cross-border, multi-jurisdictional and complex, spanning six core
practice areas: Corporate; Dispute Resolution; Employment;
Intellectual Property; Private; and Real Estate.
Mishcon de Reya has grown rapidly in recent years, showing more than
70% revenue growth in the past five years alone. In 2015, the firm
moved into a purpose designed building on Kingsway, and has converted
to both an alternative business structure and LLP.
Mishcon de Reya prides itself on the diverse range of people who make
up the firm. The central role played by the Academy, the firm’s
in-house place of learning, development and new thinking, and its
active and innovative social impact strategy are reflected in its
Investors in People Platinum standard.
Mishcon de Reya LLP has one of the largest and most comprehensive
Dispute Resolution offerings in London; over half of the Firm's
lawyers are litigators. From a core of Fraud litigators we have built
a team that covers most major areas of the Dispute Resolution world
including: White Collar Crime & Investigations, Tax, Competition
and Anti-Trust, International Arbitration, Intellectual Property and
Fraud Defence & Business Disputes. Each dispute requires a bespoke
solution, sometimes aggressive, sometimes measured. We fight our
client’s corner: we take ownership of our client's dispute so that we
can resolve it as effectively as possible. We fiercely guard our
Duties and Responsibilities
• To provide comprehensive support to allocated Partners and fee
earners (as well as others as and when required);
• To provide
all aspects of general administrative support including, but not
limited to, diary management, travel planning, expenses, maintenance
of calendars and contact lists, management of client files and
folders, filing, photocopying, arranging couriers and updating
contacts on Interaction.
• Proactive and advance monitoring of
fee earner diaries, reminding fee earners of diary commitments and
taking responsibility for ensuring that they have all supporting
paperwork and information for each meeting or appointment.
Plan, coordinate, schedule internal/external meetings and conference
calls (UK and overseas).
• Dealing with telephone enquiries,
managing client enquiries/requests for meetings and taking accurate
messages and passing them on promptly or trying to assist and
responding on behalf of the fee-earner, if appropriate.
Overseeing and prioritising incoming email, post and voicemail when
fee earners are out of the office, acknowledging receipt and
responding on behalf of the fee-earner, if appropriate.
with all internal and external clients in a timely, professional and
• Prepare and type, proofread and amend
documents, either from dictation, general instruction or by personal
drafting. Documents will include letters, reports, attendance notes,
memos, faxes, and emails, ensuring that all copies (electronic and
paper) are retained and filed accurately.
presentation slides and materials for internal/external meetings and
seminars in the Firm's house style.
• Create files and manage the
filing system for fee earners (paper and electronic) by ensuring all
relevant documents are sorted and accurately filed regularly. When
required, the management of closed files, ensuring, these are
• Assist with maintaining routine billing
records, prepare billing guides and assist with the monthly billing
• Opening and closing of files including completing
conflict checks, preparation of client engagement letters, collating
all the relevant information required and updating client files
• Checking accounts system for monies on account and
whether bills have been paid.
• Liaising with support departments
to resolve problems on fee-earner's behalf, taking ownership of the
issue and following up where appropriate.
• Proactively managing
all tasks related to administrative support using initiative and
common sense ensuring a responsive stance on all matters.
Providing support for ad-hoc project work
• Providing assistance
to other Partners and fee earners during the absence of other
secretaries/PPAs in the team, as and when required.
• Strong PA/secretarial skills from a top firm;
• A positive
"can do" attitude and willingness to take on additional
tasks and assist others when required;
• Ability to work in a
fast-paced and demanding work environment whilst effectively managing
your own workload;
• Ability to work with people of all levels of
the business and handle all responsibilities with a high level of
diplomacy and professionalism;
• Strong drafting skills;
Excellent organisational, communication and administrative
• Excellent attention to detail with a near perfect
standard of accuracy;
• An ability to work under pressure,
prioritise, multitask and balance various work requests;
self-starter with a team focussed approach;
• MS Office package
knowledge is required specifically PowerPoint, Excel & Word.
Please note that this job profile is not an exhaustive list of
duties but merely an outline of the key components of the role. You
may be required by your line manager to take on additional
responsibilities when requested.
Diversity & Inclusion lie at the heart of our core values. At
Mishcon de Reya, our aim is to promote and foster a culture which
embraces diversity, respect for the individual and the expression of
talent, to empower individuals to fulfil their, and the firm’s,
potential. In order to support this, we recognise the importance of
flexible and agile working and are open to having conversations on how
this could work for you and our business.