Job Details

Owen Reed are recruiting for a Senior Legal Secretary to join a top London Law Firm

MAIN DUTIES AND RESPONSIBILITIES OF THE LEGAL SECRETARY/PA

• Take ownership for the efficient running of the team - acting as an senior team member by setting a good example to more junior team members
• Play an active role in knowledge sharing with administrative staff to ensure growth and development
• Act as workflow supervisor, when required, on a shared basis with other senior secretaries
• Ensure urgent work is promptly completed or delegated to the appropriate team member
• Ensure all work (other than confidential) is directed through the team and works hard to make sure fee earners follow this process
• Delegate all junior level tasks to administrative resource
• Assist the team in providing fee earners with effective and high quality secretarial support , enabling them to focus on providing the best legal services to clients
• Undertake all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
• Demonstrate flexibility and proactively contribute to the team's success by actively seeking to improve working processes
• Ensure all work is undertaken in the correct priority order
• Proactively engage with and assist fee earners regarding work requirements and and encourages and supports all team members to utilise the team
• Communicate with fee earners to keep them appraised of a task's status
• Engage in mutual delegation of tasks between team members and assist the team to meet deadlines
• Ensure clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions)
• Follow team processes and procedures when undertaking tasks
• Collaborate with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these
• Actively participate in team meetings