Job Details

Owen Reed are recruiting for a Legal Secretary to join a London law firm based at Chancery Lane.  The Legal Secretary will provide PA/secretarial support role to the partner and lawyers within the Regulatory Compliance team. 

The Legal Secretary will take responsibility for admin tasks to free up lawyers to allow them to concentrate on business creation and fee income. 

Responsibilities of the Legal Secretary
•Accurately type digital dictation and copy type from draft documents 
•Deal with incoming calls, taking clear written messages when lawyers are not available 
•Manage the diaries of lawyers for whom you are responsible 
•Arrange meetings with colleagues, clients and intermediaries, including booking venue/refreshments where appropriate 
•Help to arrange lawyers' attendance at external meetings, including collating relevant information 
•Help to arrange events and mailings, including the uploading of relevant notes
•Monitor e-mail inboxes if lawyers are absent, dealing with emails as appropriate to maintain timely communications on behalf of the firm 

Document production 
•Produce documents in a professional and accurate manner and in accordance with house style 
•Copy, bind, save and share documents as required 

File and record systems 
•Help to open new files and maintain them in an orderly way 
•Assist with billing, including that for work done, fixed fee products and retainers and help to manage the renewal process for clients purchasing retainer services 
•Close files in accordance with archiving procedures