Job Details

Owen Reed are for a Legal PA to join a top London law firm.  The Legal PA will work within the Finance team.  The Legal PA will provide high quality secretarial, organisational and administrative support to the Deputy CEO of the firm (Partner) and the Debt Capital Markets Practice Area Leader (Partner).

Key responsibilities/accountabilities of the Legal PA
• Extensive and complex diary management - arranging meetings, conference calls, video conferences etc
• Organise extensive and complex travel arrangements (including flights, accommodation and transport) and providing detailed itineraries
• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Preparation of detailed confidential papers/packs for meetings
• Processing non-matter related expenses and invoices
• Organise and prioritise workload and keep a level-headed approach in a busy working environment
• Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate
• Build a network of strong working relationships both internally and externally
• Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs
• Processing conflict checks and setting up new client matters
• Preparing and producing bills and bill narratives, ensuring correct rates used on client matters, keeping accurate records of matter related expenses, and assisting with ensuring timely payment of our fees, and responding to requests for information, liaising with the billing department as necessary
• Actively source and share knowledge with others
• Produce complex and accurate house-style documents, manuscript amends, audio dictation and document comparisons
• Taking accurate and detailed telephone messages
• Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store
• Provide cover for others in the team as requested
• Ad hoc duties as and when required

For more details on this role please contact Ebrar Hassan