Job Details

Owen Reed are recruiting for a Legal PA to join a law firm in Bond Street.  The Legal PA will work within the Music Department.  The Legal PA will work Hear of HR & Facilities

The Legal PA will provide secretarial and administrative support to the Senior Partner, the Head of Music, three associates and one Consultant in the Music Department as well as cover and support for the other PA in the Music Department – effectively working together as a team

MAIN DUTIES AND RESPONSIBILITIES
• Deal with work with a high level of confidentiality (as working for the Head of Department and Senior Partner means this role deals with very confidential work and must be sensitive to and be able to maintain confidentiality
• Prepare, type, amend and proofread documents from dictation, manuscript and copy typing including letters, reports, legal documents (agreements etc), attendance notes, memos and emails
• Provide general administrative support to the department including creating and managing filing, ensuring all relevant documents are regularly sorted and filed and archived at the earliest opportunity
• Assist in effectively managing all incoming and outgoing communications
• Diary management for some partners
• Organisation of internal and external meetings including liaising with Reception to ensure rooms are booked and appropriate refreshments are ordered
• Deal effectively and politely with clients and others calling into the departments
• Organising all aspects of annual trips to various music conferences to include delegate passes, flights and accommodation and ensuring attendees have full details and tickets for the trip
• Dealing with administration of Anti-Money Laundering procedures for new matters and clients
• Production of bills and liaising with Accounts Department on finalising and sending out to clients
• Any other ad hoc duties reasonably required by the Music team

REQUIRED EXPERIENCE AND SKILLS
• polished secretarial skills with emphasis on accurate typing
• good computer skills including Word, Excel and Powerpoint
• good communication skills
• keen attention to detail
• displays a can-do attitude
• is organised and punctual
• is able to demonstrate flexibility and commitment
• is able to prioritise workload and use initiative to solve problems
• is adaptable and prepared to take on previously un-tried tasks
• is flexible with regard to working outside normal working hours should business needs require
• is able to deal with and be sensitive to work of a very confidential nature (as working for Senior Partner and a Head of Department)

For more details on this role please contact Ebrar Hassan