Job Details

Note for Agencies: We are currently only accepting direct applications for this role. Please refrain from sending through applications via email to either the HR team or Partners at the firm as they will not be accepted as an introduction for the purpose of any fees. We operate a PSL for agencies that have agreed to our terms who will be invited to submit candidates at the appropriate time.

About Joelson:

We are a partner-led, London-based law firm with the flexibility to cover a wide array of clients across industry sectors both domestically and internationally. We are committed to excellence and deliver a client-focused, tailored, and bespoke service to both anticipate and meet our clients’ needs in assisting them to achieve their short, mid and long-term objectives.

Main purpose of the role:

We are looking for an individual to become a key member of Joelson’s Property Team, providing support to 4 partners and 11 legal specialists. The team covers work with commercial property, residential property, property litigation, and construction. This role is to provide additional administrative support for a busy property team and candidates will need to demonstrate a committment to this level. It may therefore not be suitable for candidates looking to explore training contract options in the near future. 

Hours:

The working hours for this role are from 9.30am-5.30pm Monday to Friday, with flexibility required outside those times on occasion. We are working in a hybrid working model with a minimum of 3 days within the office. One of the 3 required days in the office will be a regular rota on Monday or Fridays.

The duties and responsibilities of the role are:

Administration

• Typing documents from audio dictations and other amended documents.
• Sorting and scanning post to relevant team members
• Reviewing files whilst conforming, dating, formatting, redacting, and populating documents

• File opening – KYC, KYC checklists, Lawman file set up, engagement letters, and matter acknowledgment letters
• Closing and archiving of files when necessary
• Scanning and printing documents
• Drafting ancillary documents and formatting and comparing letters
• Liaising with DocuSign Account management & signing matrixes and monitoring and filing emails
• Ensuring all paperwork is up to date on individual files and the firm’s management system
• Companies House filings /general cover letters
• Conducting searches and Land Registry applications via digital portals

Finance & Billing

• Conducting billing, credit notes, payments, invoicing for the department & support with expense sheets
• Completing SDLT returns and drafting statements

The ideal candidate will have the following:

• An outgoing, enthusiastic and confident manner
• 1-2 years’ experience as a legal secretary in a law firm or professional services
• A diligent work ethic and the ability to work to strict deadlines
• Excellent communication and numercial skills
• Strong organisation and administration skills, with the ability to prioritise workloads effectively
• The ability to see matters through with a good eye for detail
• A friendly and personable approach with colleagues and clients
• A proactive and growth mindset towards achieving goals
• Strong IT skills, including Microsoft Outlook, Word and Excel, and an ability to pick up new systems quickly.

Environment, Social & Governance

Being a responsible business is at the core of what we do. We place value in creating a fair and equal working environment and ensuring that we operate ethically. Our B Corp certification shows our dedication to these values! Which is why we place great emphasis on taking care of our employees, managing our social and environmental impact within our community through undertaking Pro Bono cases and by being a member of LawWorks.

We have partnered with Ecologi and are now a climate positive workforce. Moreover, this year we are proud to be supporting City Harvest as our firm charity.

Our commitment to inclusion

At Joelson we actively encourage diversity and inclusion as an integral part of the cultural fabric of our firm. We welcome candidates from all backgrounds and are committed to recruiting, retaining and developing our diverse teams. Our partnership with Inclusive Employers demonstrates this ongoing commitment.

As a part of this, you will receive a short survey upon submission of your application, so that we have data by which to measure our progress and continue to improve our diversity levels. Such diversity data will be anonymized to protect applicant privacy.