Job Details

I am working with a US law firm based at Liverpool Street and they are looking for a permanent Legal Secretary to join them to work within their Leveraged Finance & Capital Markets Team.  The role is working 4 days in the office/1 day from home and they offer amazing benefits – i.e. free breakfast. The salary is £43,000.

Please see below job spec:

Hours: Full-time (Monday to Friday, 9.30am to 5.30pm)

Responsibilities

Secretarial support, including

• Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence
• Preparation of execution documents, reports and presentations
• Travel planning and itineraries
• Pro-active diary management, meeting scheduling, preparation of agendas
• Liaison with clients
• Arranging restaurant bookings
• Business Development Events
• Time management for legal staff
• Personal ad hoc work as and when required
• Administrative support, including
• Managing compliance processes
• Assisting with billing
• Updating Interaction
• Expenses and invoice processing
• Copying, archiving, e-filing and filing
• Assisting team secretaries with work as and when required
• Project co-ordination and ad hoc project work, as required

Experience

• Minimum of 5 GCSEs, including Maths and English at Grade C and CILEX Level 3
• Minimum of 5 years’ experience, ideally gained within an international law firm, working across multiple time zones
• Experience working in Leveraged Finance & Capital Markets Departments
• Confidentiality and the ability to work using own initiative with minimal supervision are essential
• Excellent IT skills – Outlook, Word, Excel and PowerPoint
• Knowledge of Intapp Time and Intapp Business Acceptance, Chrome River, EMS and Interaction are helpful
• Excellent attention to detail
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines
• Excellent communication skills, both written and verbal
• Flexibility is essential as there will be occasions when extended hours are required (overtime is payable)