Job Details

Legal Secretary to the Company and Private Client Department. 

We are seeking a bright, outgoing and personable Legal Secretary to join the family and private client department of a lovely, hugely successful privately owned law firm in Mayfair. The company pride themselves on the culture they instil in the firm, their benefits, work life balance, high staff retention rates and progression within the firm are testament to that. 

The company is made up of around 100+ employees across London serving UHNW and international clients. There is a large support group of PAs who all work closely together to ensure the smooth running of the office. It really is a great place to work and they will always look after their staff. For the last two years they have done trips abroad for their employees and put on regular socials and events. 

The company are also great for progression and allow you to get involved in other areas of the business when possible. They will always wish for you to keep developing rather than become stagnant in a role. The successful Legal Secretary will need to be able to work efficiently and to a high standard in a very fast paced environment. They are ideally looking for someone who has either prior legal industry experience or a law degree. They will still be open to other candidates if they have the potential or could be a good fit for the team.

They would also like this Legal Secretary to cover for reception if the receptionists are ever off. 

Start date: ASAP but happy to wait a notice period

Salary: £25K - £32K depending on experience + 25 days holiday; discretionary bonus; pension; company trip abroad + away days

Location: West End and homeworking two days a week

Hours: 09:30 - 17:30 

Legal Secretary Specific Duties

• Standard Document review and management
• Opening new client files/matters
• Assisting with AML compliance Preparing and, if requested, submitting and chasing invoices
• Providing focal point for department policies and procedures: electronic document filing etc
• Assisting with administration on probate files Company incorporations and filings
• Board room bookings/fee earners’ diaries as required.
• Assisting with the preparation of simple Wills and Lasting Powers of Attorney.
• Assisting with Land Registry Applications.
• Preparation of simple property transfers and SDLT returns Preparation of completion statements
• Precedent management Liaising with governmental bodies (HMRC, Office of Public Guardian, etc.), Lenders and other solicitors Assisting Fee Earner with client account management

General Expectations of the Legal Secretary

• Willingness to go above and beyond what is required in assisting with the effective running of a busy department;
• Proactive response to fee earners’ fluctuating workloads;
• Document production tasks: using appropriate software and available resources including typing from audio or manuscript using house style documents and non-house style, where required;
• Excellent writing skills and attention to detail;
• Excellent dictation and transcription skills;
• Strong proof reading skills along with excellent spelling and grammar;
• Willingness to stay beyond prescribed hours if the need arises;
• Immaculate filing, file management and office organisation capacities;
• Assisting the Department with marketing and business development initiatives – power point presentations and social media;
• Liaising with clients in a confident and professional manner; Answering internal and client calls in a timely, helpful manner and passing on accurate messages as required;
• Opening new client files/matters;
• Booking meetings, arranging conference calls and assisting the smooth running of the office generally in order to maximise the efficient-running of the Department;
• Managing fee earners’ calendars;
• Drafting and finalising bills to clients, requesting cheques and BACs payments and posting monies in;
• Assisting fee earners with aged debts;
• Excellent research skills;
• General office duties (filing, photocopying, scanning, faxing, booking couriers);
• Arranging departmental and inter-departmental meetings;
• Flexibility in supporting fellow secretaries and other departments; 
• Liaising with the Office Manager in order to ensure the smooth running of the office.

Marcilly Recruitment is a London based recruitment agency specialising in business support and private household recruitment. 

Unfortunately, due to the extremely high volume of applications we receive, we are unable to respond to each application individually. If you have not heard from us within five working days, then sadly your application has been unsuccessful.