Job Details

Jazz Personnel

Job Title:
Legal Secretary
Tuesday 26th February 2019
Saturday 27th April 2019
£22,000 - £25,000

Jazz Personnel have an exciting opportunity for an experienced Legal Secretary to join our client, a dynamic, rapidly expanding global law firm based in Newcastle.

If you are an enthusiastic Legal Secretary with a passion for self-development, this could be the career move for you!

Key Responsibilities:

  • Develop and maintain a comprehensive knowledge of clients, live matters and projects;
  • Understand priorities, potential issues, sensitivities and key clients and practically apply this knowledge to support Partners and Fee Earners across a range of activities;
  • Act as the key liaison point between clients (both internal and external) and take full responsibility for handling incoming queries/issues. Assess, priorities and follow up requests and actions, whilst managing clients’ expectations;
  • Provide effective mailbox management on behalf of Partners and Fee earners; screen communications to act as a gatekeeper, draft emails and basic responses where possible; ensure all requests are followed up in an accurate and timely manner and escalated when necessary;
  • Robust and detail diary management; coordinate and arrange meetings to best utilise time; proactively manage diary conflicts and ensure Partners and Fee Earners are prepared in advance of meetings with all associated documentation and details;
  • Suggest and arrange keep in touch client visits/other meetings;
  • Manage contacts in Outlook and ensures post meeting follow ups occur;
  • Arrange travel effectively and efficiently; plan for contingencies and anticipate additional requirements. Build extensive knowledge of Partner and Fee Earner preferences;
  • Draft emails and letters on behalf of Partners and Fee Earners where applicable;
  • Establish and maintain an efficient, effective and up to date manual and electronic filing system and other administration systems with the ability to quickly store and retrieve key documents;
  • Carry out advanced research/request information from relevant support teams to provide detailed information regarding clients and companies where required
  • Support projects and work streams and manage delivery of tasks to timescales;
  • Assist with organisation, administration, co-ordination and logistics for small events and conferences as well as internal seminars and meetings;
  • Has full knowledge of work streams from inception to completion;
  • Undertakes all necessary actions and completes all paperwork in relation to new client instructions, including matter/client opening forms, conflict checking processes, ensuring all anti-money laundering regulations are complied with and preparation of engagement letters;
  • Regularly facilitate knowledge sharing within the team and ensures relevant information is disseminated accordingly;
  • Operate an effective aide memoire system to prompt Partners and Fee Earners to meet all deadlines;
  • Proactively build a professional network with key stakeholders and support teams within the business.

The Ideal Candidate

  • Excellent communication skills, with the ability to work confidently and collaboratively across functions
  • Self-motivated, disciplined individual with excellent problem-solving skills
  • A calm, clear thinker with keen attention to detail; a multi-tasker who enjoys a fast-paced working environment
  • A desire to take ownership and see a task through to completion
  • Excellent customer service skills with a positive can-do attitude
  • Strong organisational skills with experience of managing end to end tasks that require multiple touch points
  • Strong technical skills with sound knowledge of Microsoft packages e.g. Word, Excel, PowerPoint

Do not miss out on this fantastic opportunity, apply now

Recruiter information:
Jazz Personnel
Recruitment / Consulting
Boho Six, Linthorpe Road, Middlesbrough, Cleveland, TS1 1RE, United Kingdom

Jazz Personnel is an innovative, legal business support recruitment consultancy with an emphasis on quality of opportunity for candidates and excellence in our offer to clients.

With offices in the North East & South East, we listen and learn from our clients and candidates in order to continually develop and enhance our service delivery, responding to their needs. This commitment together with a relentless work ethic will ensure a progressive quality service which encompasses all of our work.

Integrity is vital to our operations and our services are open, transparent, detailed and designed to deliver an excellent customer experience with exceptional results.

Our passion is for delivering excellence in recruitment outcomes.


The go-to resource for legal business support talent in the UK.

We specialise in matching the best legal secretarial and business support staff with leading law firms across the country. People are a business’ most important asset, which is why we work closely with all of our candidates and clients to ensure a perfect fit.


When it comes to business technology, we’re at the forefront of innovation, making our recruitment process simple, effective and streamlined. For this reason, we continue to invest in the latest recruitment software on the market, together with leading candidate sourcing, job posting and applicant tracking software. We also reach out and engage with our candidates, clients and followers on social media channels.


We share the latest news from the legal sector on our blog and social media, enabling candidates and clients to remain up-to-date with important developments and trends. Our consultants are some of the most experienced in the business, and always make informed decisions when it comes to placing people in workplaces.


As a fast-growing consultancy, we know a thing or two about ambition. We began our journey in 2016 with a clear vision; to provide a truly bespoke and personal service to our candidates and clients. Since then, we’ve worked tirelessly to build lasting relationships with law firms and to help further the careers of our candidates. Our reputation has enabled us to develop from a regional to a UK-wide recruitment agency.

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