Job Details

Owen Reed are recruiting for a Legal Secretary to join a Law firm in Oxford.  The Legal Secretary will work in the Engineering team.

The Legal Secretary will report to the Secretarial Services Manager.  The Legal Secretary will provide a full support service to qualified and trainee Patent and/or Trade Mark Attorneys.

Job Specification of the Legal Secretary: 
• Preparation of documentation relevant to patents, designs and/or trademarks. 
• Preparation of various documentation and presentations relevant to fee earner involvement in committees and other professional activities.
• Dealing with incoming and outgoing communications.
• Preparation and handling of all ancillary documentation as necessary.
• Instructing overseas agents to attend to filing of new patent, design and trade mark applications.
• Preparing and/or sending emails. 
• Maintaining fee earner diary.
• Preparation of cost estimates for clients.
• Running status reports and portfolio schedules as and when required by clients. 
• Preparation of invoices. 
• Monitoring of fee earner Work In Progress wherever appropriate. 
• Checking new client details on database and updating various other records.
• Maintaining client files with relevant client specific information. 
• Preparation of Travel Itineraries and dealing with expense claims.
• Making and receiving telephone calls and dealing with general enquiries.
• Arranging internal and external meetings, booking of rooms, venues and refreshments.
• As required, assisting with ad hoc responsibilities and administrative tasks to support fee earners.