Job Details

The role

The post is for a Legal Secretary to provide secretarial and administrative support to the members of the Commercial Property Team in the Bath office.  

The role will work alongside two other Legal Secretaries, providing support to the Bath team comprising three Partners, six Solicitors, four Paralegals and three legal secretaries, one administrator, along with providing ad hoc support to the other offices where required.

Your Tasks

General duties include, but are not limited to:

• Dealing with clients in person and on the telephone;

• Typing - word processing of correspondence and large/complex documents (to include using the firm’s house style, formatting, track changes, automatic numbering, cross-referencing etc.;

• Filing documents and correspondence both electronically and physically. General file management;

• Booking and co-ordinating meeting and travel arrangements along with general diary management;

• Performing conflicts searches and completing risk assessments using the Firm’s standard procedures;

• Dealing with post and arrangements for sending large/heavy documents by registered post;

• Scanning and coping large documents;

• Setting up documents in house style, saving on the firms IT system, to include auto numbering/cross referencing/table of contents, versioning and use of delta view;

• Liaising with the accounts department on preparation and payment of bills and other accounts queries;
• Dealing with any administrative tasks required by immediate fee earners;
• Assisting the team and Head of Team with compliance obligations (eg. LEXCEL)
• Carrying out conveyancing searches

Skills required

• Strong IT skills; with the ability to adapt to new systems quickly

• Excellent communication and inter-personal skills

• Ability to build and maintain relationships

• The ability to work under pressure showing commitment to your colleagues and the Firm in general.

• Proactive approach

• Organisational skills with the ability to manage own time and prioritise workload

• Accurate and efficient audio and copy typing skills;

• The ability to work under pressure showing commitment to your colleagues and the Firm in general;
• High attention to detail;
• The ability to use initiative and display a can-do attitude to solving problems;
• Willing to learn;
• Administrative capacity and the ability to contribute to improving working practices.

Experience/Qualifications required

Previous experience working within a commercial property team is desirable

The candidate must be discreet when dealing with the Firm’s confidential affairs.

The candidate would be expected to work as part of a team and show initiative, be prepared to take responsibility and be proactive.

Supervision

The post-holder will report on a day-to-day basis to the Bath Commercial Property partners and overall to the Head of Commercial Property. 

Working hours – 9.00am - 5.30pm, part time hours can also be considered.

Salary and benefits

Competitive salary

Cycle to work scheme

Childcare Vouchers

Employee Benefit Platform

Private Medical Insurance

Life assurance (4 x salary)

Pension scheme

25 days holiday (in addition to statutory UK holidays).