The Institute of Legal Secretaries and PAs
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Legal PA - Employment
The Employment department requires a Legal PA to support a team of fee earners.
The Legal PA’s principal role is to provide lawyers with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.
The main duties of a Legal PA will include
• Checking correspondence, attachments, documents, reports, presentations, faxes etc produced by either the PA and/or Document Production Centre before being passed to the relevant Lawyer and undertaking basic/minor amendments if/where appropriate;
• Typing of urgent correspondence;
• Producing and maintaining Excel spreadsheets as required;
• Drafting general and basic correspondence;
Administrative
• Using an effective system such as a to do list/reminders to ensure that longer term tasks are completed;
• Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;
• Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;
• Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices;
• Photocopying, printing, organising couriers, sending out of letters, faxes etc;
• Opening and closing of general files, general filing, record keeping and archiving of files;
• Liaising with floor support units over filing, scanning, copying etc.
Communication
• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner ;
• Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office;
• Liaising with business support departments on behalf of lawyers as required;
• Liaising with the department’s absence recorder over any planned absences, arranging cover with HR as necessary and communicating this to the relevant fee earners.
Client relationship management
• Be part of client care team and be familiar with the full range of the lawyer’s contacts/clients
• Entering, maintaining and updating client details and relevant information of the firm’s CRM system;
• Deal with basic queries and general administration, including in relation to hub clients;
• Arrange all client meetings, including client care meetings;
Financial
• Assisting lawyers in ensuring their time is recorded properly
• Assisting lawyers in the billing and credit control process by liaising with the lawyer and Accounts
• Requesting cheques, bank transfers and paying in money received
For more details on this role please contact Lauren Quarrington
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