Job Details

The role

We are looking to hire two 6-month fixed term contract Secretaries to work within our Private Property Group within our Private Client Division.

The role will be working for up to 5 fee Earners.  

Other key liaison relationships are: -

• Partners & Fee-earners
• Other Secretaries
• Support Staff

Personal skills

• Receiving and directing telephone calls in accordance with the firm’s policy.
• Extensive diary management, arranging and preparing documentation for meetings.
• Inbox management including preparation of draft responses for review.
• Land Registry Searches
• Property Searches
• Preparation of SDLT Forms
• Completion and Reconciliation Statements
• Organising client & internal meetings and lunches.
• Other support services which may include making travel and hotel arrangements, taking minutes of meetings, initiating and replying to correspondence on routine matters, regular archiving and photocopying.
• Setting up and maintaining records and filing in accordance with the firm’s policy and quality standards.
• Word processing/typing and collating correspondence and other documents from digital dictation – minimum of 60 wpm required.
• Updating and maintaining client information on Interaction.

Private Property Secretary  

• Receiving and sorting incoming mail where required.
• Working as part of a team to ensure that effective secretarial cover is maintained, to include covering secretarial absences within the Service.
• Ensuring compliance with quality standards and the firm’s policies in general.
• Ensuring that conduct and dress are calculated to foster good relations with clients and fellow members of the firm.
• Preparation of slides on PowerPoint.
• Preparation of Briefing Notes.

Personal Specification:

• Ability to effectively prioritise and organise work
• Proactive 

• Good team player 
• Effective communication and interpersonal skills 
• Able to work well under pressure / to deadlines
• Good timekeeping and attendance
• Experienced at document management
• Experienced at billing