Job Details

Are you looking to excel in a dynamic and supportive workplace? Our boutique US immigration law firm is growing, and we’re looking for a dedicated Legal Secretary to be part of this exciting journey!

About Us

At Samartin & Friends, we specialise in delivering top-tier, personalised US immigration services to a diverse clientele, including businesses, tech innovators, entertainers, entrepreneurs, and high-net-worth individuals. Our mission is to deliver exceptional immigration solutions by transforming our collective knowledge and expertise into impactful results for our clients. We are dedicated to providing the highest level of trusted and personalised service, operating with integrity and transparency to achieve the best outcomes for every client we serve.

We take pride in fostering a dynamic and supportive environment where each team member's contributions truly make a difference. Our open and accessible culture promotes communication and collaboration, encouraging innovation and welcoming new ideas that drive our success. We believe that every employee plays a crucial role in shaping our future direction, especially during this exciting time of change.

Our commitment to learning and development ensures that you have the resources and support to advance your career through structured pathways tailored to your ambitions. We also understand that work should be enjoyable; therefore, we prioritise team-building activities and moments of fun to strengthen our collective bond.

What You'll Do

As a Legal Secretary, you'll play a pivotal role in supporting our US Immigration team with administrative tasks, ensuring smooth operations and exceptional service delivery. Your responsibilities will include:

• Provide secretarial and administrative support to all team members, including Paralegals, Lawyers and Central Services team.
• Draft correspondence, emails, and forms, and assist Paralegals with visa applications.
• Ensure the accuracy and completeness of legal documents, including proofreading and formatting.
• Oversee client records and communications while assisting with client inquiries, scheduling appointments, and document submissions.
• Utilise legal practice management software accurately and efficiently for document management and other administrative tasks.
• Organise and maintain online and in-office filing systems to ensure efficient storage and retrieval of documents.
• Manage incoming and outgoing phone calls, addressing inquiries and providing assistance as required.
• Ensure compliance with legal regulations and firm policies in all administrative tasks and documentation.
• Oversee inventory and procurement of office supplies and equipment to ensure smooth operations.
• Assist with event planning and coordinate employee engagement events under the supervision of the Operations Director.
• Coordinate national and international business travel arrangements for the team, including flights, accommodation, and itineraries.

Desired Skills and Experience:

• Legal Secretary or Secretarial Certification or Diploma preferred but not essential.
• Strong multitasking abilities, capable of handling multiple tasks simultaneously.
• Excellent written and verbal communication skills, with attention to clarity and professionalism.
• Effective time management and prioritisation skills, adept at meeting deadlines
• Proficiency in Microsoft Office suite (Word, Excel, Outlook), including basic formatting and data entry.
• Detail-oriented mindset with a proactive approach to tasks, ensuring accuracy and efficiency.
• Solid understanding of office procedures and administrative tasks, including filing and record management.
• Ability to work collaboratively in a team environment and take direction from attorneys and paralegals.
• Willingness to learn and grow in a fast-paced legal environment, with a commitment to professional development.
• Demonstrates a strong sense of responsibility, taking ownership of tasks and actions, and consistently delivering results with integrity and reliability.

Why Join Us:

At Samartin & Friends, we believe that our people are our greatest asset, and we are committed to supporting their well-being—both inside and outside of work. We strive to provide a comprehensive benefits package that promotes health, financial security, and work-life balance.

Employee Benefits Include:

• Private Healthcare through BUPA, including 24/7 Digital GP access.
• Employee Assistance Program (EAP) offering mental health support, financial and legal advice, employee discounts, and wellbeing hub.
• Free Annual Eye Tests plus vouchers toward prescription eyewear.
• Life Insurance covering 3x annual salary.
• Income Protection providing 75% of annual salary for up to 2 years.
• 31 Days of Leave – 23 days of annual leave (including 3 days to be taken during the Christmas shutdown) plus 8 bank holidays.

At our firm, you’ll have the opportunity to make a meaningful impact and contribute to our ongoing success story. As we continue to grow, you’ll grow with us, enjoying ample opportunities for personal development in a supportive environment where your skills and ideas are valued. By joining our team, you will be part of a culture that values excellence and actively supports outstanding performance. Your role will genuinely impact our firm’s future, and together, we will achieve extraordinary things. Join us today and be part of something exceptional!