Job Details

*** Executive Assistant – Up to £38k DOE***

Our client, a leading US law firm are seeking an Executive Assistant, to join the business support team in their London office.

The role would be well suited to an ambitious EA looking to further their career in the legal sector.

Skills, knowledge and experience

Essential

· Recent Corporate legal secretary/EA experience in private practice

· Knowledge of document and practice management systems, including opening new matters and filing

· A minimum typing speed of 65 words per minute with 98% accuracy

· Excellent long-document and formatting skills with the ability to apply house styles

· The ability to prepare completion bundles

· Experience in Companies House filings

· Advanced Word and Outlook, and Intermediate Excel and PowerPoint skills (preferably Office 365)

· Excellent verbal and written (including spelling) communication skills; English at native speaker standard

· Excellent timekeeping

· Excellent document management skills

Desirable

· Additional language skills

· C/ILEX qualification or working towards

· Blueprint experience or experience using other company secretarial software

· Experience on Envision and NetDocuments including opening new matters, creating new documents, filing, developing workflows

· Familiarity with Company House forms and searches, using Practical Law and other legal resources

Main Duties and Responsibilities

· Creating, amending and engrossing a variety of large transactional documents

· Organisation and preparation of correspondence; preparation of mail

· Preparation of bills

· Attending clients both in person and on the telephone

· Diary management for fee earners; booking and arranging meetings

· File/deed management – to include opening, closing and retrieval of files, filing including e-filing and document scheduling, storage and retrieval

· Managing various compliance processes including distributing and tracking completion of file reviews

· Covering reception lunch cover once a week as part of a roster

· General support to the fee-earners in the department