Job Details

Owen Reed are recruiting for a Inhouse Legal PA to join a small Mayfair based company to support their Legal Department.

Responsibilities of Inhouse Legal PA

• Undertaking the duties of personal assistant to the Legal Department, which include the administration of communications and meetings – filing and overview of emails, post etc
• General day to day running of the office, including collecting and sorting incoming post, photocopying and scanning documents
• Undertaking the filing and ensuring documents are saved in the relevant files on both the computer and hard copies
• Telephone duties – to answer telephone calls when people are out of the office or otherwise engaged; take messages as appropriate and issue to relevant person
• Organising meetings
• Organising hotel accommodation, car and restaurant bookings
• Preparing monthly cash expenses as required
• Invoicing management
• Resolving accounts queries where appropriate
• General letter and document writing

Skills
• Previous knowledge of Land Registry Direct an advantage
• Previous knowledge of legal property documents an advantage
• High attention to detail
• Highly organised and efficient
• Ability to act as the first point of contact for the department
• Ability to present written information clearly and logically
• Ability to communicate effectively with all staff, colleagues and external lawyers
• Ability to use initiative and work effectively as part of a team
• Ability to prioritise work appropriately and juggle a busy workload
• Good IT skills (Word/Excel/Outlook)
• Ability to adapt to change and respond positively to new challenges within the wider operational businesses (hotels and storage)

Attributes
• Proud of thorough administrative work – with a methodical approach
• Enjoy working in environments where one is encouraged to use own initiative
• Hard working and proactive
• Able to work under pressure and to deadlines
• Flexible
• Courteous
• Keen to develop within the role
• Friendly and positive