Job Details

Owen Reed are recruiting for a Float Legal Secretary to join a top Law firm in Chancery Lane.  This is a Float Role.

The Float Legal Secretary must be proactive and flexible approach with the ability to remain calm under pressure. The Float Legal Secretary must have previous experience in a similar role, demonstrating their technical ability along with flexibility to manage an ever changing working environment.

Duties of the Float Legal Secretary
 Document organisation, indexing and assembly of files. Day to day online diary management.
 Setting up internal and external meetings, lunches and conference calls.
 Arranging travel schedules, accommodation and conference/seminar registrations.
 Team work – assisting others in the department, covering for absence, picking up telephone calls for the
group, etc.
 Communication with clients – organising meetings, making and taking telephone calls whenever
necessary, monitoring emails from clients for partners in their absence.
 Preparation of PowerPoint presentations and Excel spreadsheets.
 Assisting with the preparation of marketing materials and Pitch Pack documentation. Liaising with the
Marketing department in this regard.
 Billing/WIP management for partners/fee earners; assisting in the production of bills and liaising with
billing co-ordinators and the credit control team; checking narratives and producing covering letters to
clients.
 Registration Desk – form completion for new client and matter openings, conflict and AML checks.
 Time sheet entries - ensuring weekly inputting of time recording entries onto timesheets for assigned
lawyers whenever needed.
 CRM – taking responsibility for updating contact and relationship information in the CRM from assigned
lawyers; report CRM entries to Executive Assistants (“EA”) in respective department on regular basis.
 To work with other specialist members of the group such as the marketing assistant and the client
relationship executive as well as the paralegals; and assisting by creating bundles for Counsel/experts and
document organisation.
 General PA duties including accurate message taking; monitoring emails; file management; audio/copy
typing, marking up and formatting documents, archiving and filing on the DM system.
 Super User for IT Projects