Job Details

Fantastic Team Assistant(s) required for one of the UK's most recognisable names. That's right, not one, but TWO are needed

This entry level role offers a superb opportunity for someone(s) to kickstart their legal career at a top employer and a firm with an international presence.

Generous entry level salary (enough to order some bits from ASOS and send them all back within a week) and a comprehensive benefits package… including subsidised gym so you're a step closer to achieving your New Years resolution already and we're not even in February…!

Based close to London Bridge, Fenchurch and Liverpool Street, this is a breeze of a commute for even the most reluctant traveller albeit you'll have to negotiate a way past some of London's finest establishments…

This Team Assistant/Administrator role sits in the 'hub' and offers fantastic exposure to all of their key departments, notably Corporate, Litigation and Real Estate. This in turn will provide excellent prospects for your career further down the line.

The departments are bustling and you'll work closely with the current Legal Secretaries and PAs in each. Don't worry though, the Fee Earners are quite self-sufficient and will do a bulk of the typing - YOUR job will be to ensure the smooth running of the office in the background.

For an overview of the duties, please see below:

Floor Support
*Distributing post or completed work from centralised support teams across buildings and divisions.
*Arranging courier collections or deliveries.
*Providing and installing hardware IT replacement equipment (keyboards, mouse, headset, etc.).
*Providing ad hoc equipment for room sets up and health and safety requirements (foot stools, copy holders, etc).

Local Hub / Global Shared Services
*Printing and sorting emails and documents, often with attachments or links, and filing when required.
*Photocopying, scanning, printing, faxing, binding and preparing documents and delivery / collection of large volume document production, courier or reprographic work.
*Organising and maintaining files for both electronic and hard copy documents.
*Data entry for record keeping and updating client databases, including Interaction and Outlook contact details.
*Processing and submitting expense claims.
*Assisting with administration for lawyers' qualifications or learning records.
*Preparing files for vacating, working with Practice Executives and lawyers to identify expired files, producing schedules and arranging collection or retrieval.
*Preparing client documents, reports or packs, including engrossing and binding documents.
*Assisting with the monthly billing process: printing off reports and finalised bills, liaising with internal departments.
*Assisting with New Business Intake requirements and client file opening and related processes.
*Consolidating any outstanding disbursements on client accounts and completing relevant paperwork.
*Uploading to, or downloading from, extranet / super-net client sites.

Documents
*Making minor amendments to documents, saving and storing files to firm's document management system, when requested.
*Carrying our departmental specific tasks, for example: Land Registry searches and administration.
*Liaison with Document Specialists on the completion or delivery of documents.

Business Development
*Researching internal and external sources for client or practice area information and assisting with the coordination of client events which may include arranging meeting facilities and assisting with the amendment of pitches, lawyer CVs and speaker materials.
*Where relevant, attending client events to provide assistance with welcoming and registrar.

General Administration
*Coordinating varied travel requirements from Practice Executives or legal teams, using direct services or through the online travel portal.
*Coordinating resources for client events and meeting room bookings.
*Ad hoc administrative tasks as required.

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.



ONLY THOSE WITH LEGAL EXPERIENCE NEED APPLY - I WILL NOT BE ABLE TO RESPOND TO THOSE THAT DON'T.

But in seriousness, only suitable applications will be considered and with a position(s) as good as this, I imagine there'll be a few!!