Job Details

Owen Reed are recruiting for a Legal Secretary to join a law firm near Liverpool Street.  The Legal Secretary will provide high quality support to responsible Principals.

The Legal Secretary will undertake all aspects of the legal secretarial role using the most appropriate tools and resources for the task to meet deadlines.  The Legal Secretary must demonstrate flexibility and proactively contribute to the group’s success by actively seeking to improve working processes.

Key responsibilities and challenges of the Legal Secretary
• Diary management – arranging meetings and conference calls, liaising with clients, prioritising and rescheduling meetings as appropriate
• Proactive monitoring and management of emails as required
• Co-ordination of travel arrangements and itineraries (often in conjunction with other legal secretaries), booking flights, hotels, arranging currency, taxis and compiling a folder of documents for trips as necessary
• Prompting processing of expenses
• General administrative tasks e.g. photocopying, scanning, printing, archiving, hard copy filing.
• Ensuring Billing is up-to-date
• Assisting in the organisation and preparation of materials for events / away days / conferences as necessary
• Interacting professionally and confidently with Principal(s) and clients
• Managing confidential data
• Entering, maintaining and updating client details and relevant information in the firm’s Client Book system (InterAction)
• Collating and circulating agendas as appropriate
• Collating and printing papers for meetings
• Dealing with internal and external telephone queries
• Acting as a gatekeeper to the Principal(s), dealing with requests or passing them onto the relevant person as appropriate
• Monitor post/emails as appropriate
• Building rapport with secretaries, internal functions and relevant personnel at key clients
• Working with and assisting the other legal secretaries where necessary
• Typing and checking documents and making amendments as necessary
• Start Matter checklist
• Preparation of the Engagement Letter/Terms of Business/submission to engage! and following up where engagement terms not in place
• Ensure all quotes are recorded appropriately and follow up on those that were unsuccessful

Please contact Lauren Quarrington for more details